Fiscal Sponsorship Coordinator

Position Summary

The Fiscal Sponsorship Coordinator plays a supporting role in administering Realize Impact's fiscal sponsorship program. This position is responsible for working with Fiscal Sponsorship staff to coordinate the day-to-day operations of the program, including supporting fiscally sponsored organizations throughout their lifecycle, coordinating donor and grant-related activities, maintaining accurate program records, and helping ensure compliance with organizational policies and fiscal sponsorship requirements.

The Fiscal Sponsorship Coordinator serves as a secondary operational point of contact for fiscally sponsored organizations and collaborates closely with the Fiscal Sponsorship team, Finance & Operations team, organizational leadership, and external stakeholders to deliver a seamless experience for sponsored organizations, donors, and partners.

This role collaborates across program, finance, and operations functions to support organizational priorities, improve processes, and contribute to the success of a growing, mission-driven organization. The ideal candidate is highly organized, detail-oriented, and passionate about building relationships while supporting organizations creating meaningful social and environmental impact.

What You Will Do

Fiscal Sponsorship Program Administration

• Coordinate the day-to-day administration of Realize Impact's fiscal sponsorship program
• Coordinate onboarding and setup of newly approved fiscally sponsored organizations
• Manage annual renewal processes for fiscally sponsored projects
• Maintain accurate program records, documentation, and tracking systems
• As needed, support the Fiscal Sponsorship team with initial due diligence on prospective sponsored projects
• As needed, support the preparation of fiscal sponsorship recommendation materials and supporting documentation for Investment Committee review and approval processes

Partner & Project Support

• Serve as a secondary operational point of contact for fiscally sponsored organizations
• Coordinate routine communication and follow-up activities with sponsored projects
• Help ensure sponsored organizations remain informed and supported throughout their participation in the program

Donations, Grants & Reporting

• Coordinate donation processing, grant administration, and fund disbursement activities
• Track and monitor donations received on behalf of sponsored organizations
• Manage donor acknowledgements, tax receipts, grant notifications, and related communications
• Maintain accurate records of donations, grants, and program transactions
• Support reporting activities for donors, sponsored projects, and organizational leadership

Program Operations & Data Management

• Maintain fiscal sponsorship tracking systems, reporting tools, and program records
• Ensure supporting documentation is organized, complete, and accessible
• Assist with monitoring program metrics and preparing reporting and analysis
• Identify opportunities to improve workflows, documentation, and operational efficiency
• Support compliance and recordkeeping requirements associated with fiscal sponsorship activities and help ensure adherence to organizational policies and sponsorship agreements

Organizational Development & Communications

• Contribute to organizational communications, marketing initiatives, and ecosystem engagement efforts
• Draft fiscal sponsorship content for RI newsletters, blog, and social media
• Participate in process improvement and organizational development efforts as needed

Cross-Functional Collaboration & Organizational Support

• Collaborate across program, finance, operations, and growth functions to support organizational priorities and ensure a seamless stakeholder experience
• Provide backup and operational support across organizational programs and workflows during periods of increased demand, staff absences, or organizational transitions
• Participate in cross-functional projects, special initiatives, and other organizational priorities as needed

Who You Are

• Bachelor’s degree or equivalent professional experience required
• Professional proficiency in English is required
• Minimum of 1 year of relevant experience, 2+ years preferred in nonprofit operations, program administration, project management, philanthropy, impact investing, grants administration, or related fields
• Strong organizational and time management skills
• Exceptional attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong relationship-building and stakeholder management skills
• Self-motivated and comfortable working independently in a remote environment
• Adaptable and comfortable operating in a growing and evolving organization
• Passion for social impact, philanthropy, and mission-driven work

Preferred Qualifications

• Experience working with fiscal sponsorship programs
• Experience in nonprofit administration, grants management, or donor services
• Familiarity with impact investing, philanthropy, or donor-advised funds
• Experience with CRM systems, project management tools, and reporting platforms
• Graduate education in nonprofit management, business, or a related field is a plus
• Fluency in French is a plus
• Prior experience working in a fully remote environment

What You Will Get From Us / Benefits

• Professional growth opportunities
• Flexible remote work environment
• 38 days of paid time off, including 18 local holidays and 20 personal/vacation days
• Eligible for an annual performance bonus
• Home office support in accordance with company guidelines
• Professional development support and stipend for reasonable learning and development expenses
• Competitive compensation aligned with experience and qualifications
• Opportunity to work directly with organizational leadership, funders, entrepreneurs, and ecosystem partners