Financial Specialist – Special Projects and Major Grants

Financial Specialist – Special Projects and Major Grants

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

World Vision Democratic Republic of Congo (World Vision DRC) is a Christian humanitarian and development organization dedicated to improving the well-being of vulnerable children, families, and communities. As part of the global World Vision Partnership, the organization works in collaboration with government institutions, local communities, faith leaders, civil society organizations, and development partners to address the root causes of poverty and vulnerability.

Operating across multiple provinces of the Democratic Republic of Congo, World Vision DRC implements integrated programs in health, nutrition, child protection, education, water, sanitation and hygiene (WASH), food security and livelihoods, as well as humanitarian and emergency response. The organization seeks to strengthen community resilience and promote sustainable development through evidence-based interventions that empower local systems and institutions.

In the health sector, World Vision DRC supports efforts to improve access to quality healthcare services, particularly for women, children, and underserved populations. Through close collaboration with national and provincial health authorities, the organization contributes to strengthening health systems, expanding community-based service delivery, promoting disease prevention and control, improving maternal and child health outcomes, and addressing malnutrition.

Guided by its commitment to stewardship, accountability, and service excellence, World Vision DRC promotes strong governance, financial integrity, and compliance with national regulations and international standards. The organization also fosters partnerships with faith-based and community-based organizations to enhance the sustainability and local ownership of development interventions.

Through its long-standing presence in the country, World Vision DRC remains committed to improving the lives of the most vulnerable children and communities by supporting sustainable solutions that contribute to healthier, safer, and more resilient communities.

World Vision is hiring a Financial Specialist – Special Projects and Major Grants (01), based in Kinshasa.

MAJOR RESPONSIBILITIES

The position is responsible for ensuring effective financial oversight of donor-funded projects and partner organizations, safeguarding compliance with donor requirements and internal policies. The role involves reviewing and monitoring grant budgets, tracking expenditures, and preparing accurate financial reports for donors and management. The specialist provides capacity-building support to implementing partners on financial systems and compliance, conducts financial risk assessments, and ensures timely disbursement and reconciliation of funds. Additionally, the position collaborates with program teams to align financial management with project objectives, supports audits, and contributes to strengthening accountability and transparency across all grant and partnership arrangements.

Functions

Funding Requirements, Forecasting & Budgeting

• Lead the financial preparation of the annual project budget and quarterly work plans, ensuring alignment with CGPP strategic objectives and the national Ebola response plan working closely with program and finance teams to update budgets based on reasonable assumptions, forecasts, and strategic priorities.

• Ensure timely submission of funding requests to the donor.

• Collaborate with the Senior Analyst to ensure all forecasts and budget revisions are submitted on time and meet quality standards.

• Provide monthly and quarterly forecast for funding needs for the projects managed and track usage.

• Ensure timely disbursement of funds to partners/key implementing stakeholders

• Ensure accurate budgets (LoA) and FY are uploaded in the WVDRC financial system (SUN) in a timely manner.

Reporting, Analysis & Partner Coordination

• Prepare and maintain reporting templates, ensuring they meet donor and organizational standards, and they are submitted in a timely manner.

• Provide the Team Lead Ebola and Global Technical Advisor, Francophone Countries with regular financial analyses to support strategic decision-making.

• Ensure accurate transaction coding to facilitate accurate reporting

• Conduct regular analysis of spending against planned spending to advise on trends and risks.

• Support the assessment of IP financial capacities, identify weaknesses in financial management, and develop capacity-strengthening plans.

• Review IP budget proposals and budget revisions, ensuring costs are reasonable, compliant, and aligned with donor requirements.

• Verify IP financial reports and supporting documentation, confirm compliance, accuracy, and completeness of expenditures, and provide timely feedback on identified issues.

• Conduct quarterly partner financial spot check for assigned projects.

• Track disbursements to IPs, ensuring partners receive funds on time to ensure project continuity.

• Ensure the partners advance accounts relating to projects supported are regularly reconciled and balances are accurate.

Data Management, Compliance & Stakeholder Engagement

• Ensure all financial operations comply with CGPP, donor, and national financial regulations, and maintain an effective internal control system.

• Review procurement requests, payment documents, mission expense reports, and other financial documents, ensuring accuracy of coding, availability of funds, and adherence to procedures.

• Identify financial risks and develop mitigation measures, particularly risks of fraud and misuse of funds.

• Ensure project staff finance requests/issues are facilitated including follow up on payments and advance issues and retirements.

• Facilitate internal/external audits for the project, follow up on implementation of audit observations and respond to donor recommendations on the audit.

• Keep track of financial commitments such as accruals, purchase orders or works against projects assigned to avoid overspending or under reporting project spending.

• Conduct review of data, payment documents, monthly bank reconciliation’s, procurement requests and travel requisitions for assigned projects.

• Engage with internal and external stakeholders, including program teams, partners, and SOs, to facilitate effective communication and collaboration.

• Support the Senior Analyst in preparing for audits, donor reviews, and management meetings by providing relevant financial data and analysis.

• Ensure regular verification of the assigned project asset register and assets in provinces

• Enforce BPS compliance through regular reviews.

KNOWLEDGE, SKILLS AND ABILITIES

• First degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.

• Minimum of 3 years relevant experience in a grant management role in NGO environment. Experience in U.S. Government funded projects management is an added advantage.

• Experience working in an emergency context is an added advantage

• In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.

• Excellent computer literacy skills; advanced Excel skills and familiarity with donor financial reporting tools, grant trackers, partner monitoring templates, and shared document-management platforms strongly preferred.

• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP).

• In-depth working knowledge of grant accounting.

• Knowledge of how to prepare, review, and present financial statements and financial reports.

• Able to perform complex financial analyses

• Able to articulate and communicate ideas well verbally and in writing

• Organized and able to work independently and deliver quality results in a high-pressure environment.

• Experience supporting grant and subrecipient closeout processes, including final financial reporting, reconciliation of advances, resolution of questioned costs, asset disposition, and audit documentation.

• Experience coaching local partners and strengthening financial management and compliance capacity required.

• Excellent verbal and written communication skills in English and French; proficiency in the national/local language(s) strongly preferred.

• Experience with faith-based organizations and fragile or conflict-affected contexts preferred.

Work Environment

Country office environment with periodic in-country travel to partner offices, implementation regions, districts, field sites, and finance monitoring locations for financial review, compliance monitoring, partner coaching, and audit follow-up, typically up to 25–40% of the time. May require travel to insecure or hazardous locations in line with World Vision security protocols.

CORE CAPABILITIES

• Delivery Results

• Be Accountable

• Improve and Innovate

• Model Self-Management

• Engage, Influence, Lead and Grow Others

Attitudes and Behaviour

World Vision is a child-focused humanitarian organization. As such, World Vision reserves the right to disqualify any candidate with a history of child abuse or any behavior inconsistent with child protection principles, even after the test results have been announced.