Financial Accountant

Financial Accountant

World Vision Kenya – Financial Accountant role posted on 14 October 2026. Location: Nairobi. Job Type: Full Time. Qualification: BA/BSc/HND, Professional Certificate. Experience: 5 years. Job Field: Finance / Accounting / Audit.

Key Responsibilities

• 45% of time
• Payments to Vendors / Suppliers
• Receipt of vendor invoices.
• Perform arithmetic check between the LPO’s and Invoices.
• Ensure relevant back-ups (contracts, Invoice, MOUs and certificates of completion) are attached.
• Ensure numeric accuracy of all the attached documents in ProVision System including the correct accounting codes.
• Indicate the Location code, Business unit and the PO number on the invoice.
• Process the withholding Tax VAT include amount payable.
• Ensure invoices are scanned to Shared Service Centre (SSC) mail address within 24 hours and Retained in their respective files.
• Follow up with SSC on the pending payments.
• Respond to SSC on coding issues, pending receipt, matching issues.
• Review invoice outstanding report, make necessary updates for submission to SSC.
• Request for urgent payments where necessary.
• Ensure timely processing of payment (within the 15 days) upon invoice receipt.
• Manage of account 59098 (split billing) by ensuring invoices sent to shared services clear any lump-sum amounts in thus account
• Ensure payment procedure is followed as per field finance manual (cancellation of documents, and use of approval grids)
• Update admin, P&C and other departments on the status of supplier payments.

End results:

• Supplier payments are processed accurately, completely, and within established timelines, ensuring compliance with organizational policies, statutory requirements, and internal controls while maintaining strong supplier relationships and reliable financial records.

• 15% of time

• Payments to Staff

In collaboration with the People & Culture (P&C) Department, manage the in-country payroll for International and National staff by:

• Preparing payroll journal entries in the SunSystems accounting system and facilitating payroll payment processing through the online banking platform.
• Updating payroll records with approved changes and supporting documentation, and processing payroll accurately on a monthly basis.
• Preparing and distributing pay slips to all international staff in a timely manner.
• Reviewing international payroll transactions for accuracy and reconciling payroll charges received from the Global Centre against the General Ledger.
• Liaising with the Global Centre payroll team to resolve payroll discrepancies, queries, and clarification requests.
• Recording payroll charges in the SunSystems accounting system and submitting supporting documentation for review and approval.
• Coordinating with payroll system service providers to facilitate system updates, enhancements, and changes.
• Ensuring payroll records are complete, accurate, and maintained in compliance with organizational policies and statutory requirements.
• Supporting month-end and year-end payroll reconciliations and ensuring payroll-related balance sheet accounts are accurately reconciled.
• Maintaining confidentiality of payroll information and ensuring appropriate access controls are observed at all times.

End Results:

• Accurate and timely payroll processing is achieved, ensuring all staff are paid correctly, payroll records are maintained and compliant, payroll accounts are fully reconciled, and payroll information is securely managed. Effective coordination with internal and external stakeholders supports accurate financial reporting, compliance, and successful audit outcomes.

• Concur Advances and Refunds

• Process all approved Concur advances and expense reimbursements twice weekly, ensuring timely and accurate disbursement to staff.

• Process approved advances and reimbursements received from Global Centre (GC) Accounting for hosted staff, in accordance with established schedules and procedures.

• Review, verify, and record all cash deposits and recoveries relating to Concur expenses, ensuring accurate allocation and documentation.

• Monitor outstanding staff advances and expense claims, following up on overdue accountabilities and recoveries as required.

• Prepare monthly reconciliations of staff loans, advances, and receivable balance sheet accounts (Accounts 150 and 155) by the 5th day of each month as part of the monthly reporting process.

• Ensure staff loan, advance, and receivable accounts are fully analysed, reconciled, and appropriately cleared on a monthly basis.

• Investigate and resolve reconciling items, discrepancies, and long-outstanding balances in a timely manner.

• Maintain complete and accurate supporting documentation for all Concur-related transactions and reconciliations for audit and compliance purposes.

• Provide support to staff on Concur advance, reimbursement, and settlement procedures to ensure compliance with organizational policies.

End results:

• Staff advances, reimbursements, loans, and receivables are processed accurately and within established timelines, with all balances properly monitored, reconciled, and cleared. Financial records remain accurate, audit-ready documentation is maintained, outstanding items are promptly resolved, and staff comply with organizational policies through effective support and guidance.

• 10% of time

• Payments to Statutory Bodies for Tax, statutory deductions and levies.

• Ensure monthly PAYE returns are prepared, reviewed, and submitted accurately and within statutory deadlines.