Finance & Operations Manager

Finance & Operations Manager

Company: CHITAN Rollers

Department: Finance & Operations

Reports To: Management

Location: Tanzania

Job Purpose

The Finance & Operations Manager will oversee the company’s day-to-day financial and operational activities, ensuring accurate financial records, effective cash flow management, timely reconciliations, statutory compliance, payroll processing, collections, purchasing coordination, and smooth execution of sales and operational activities.

Key Responsibilities

• Finance & Accounting

• Manage

• daily petty cash, payment vouchers, and accounting data entry.

• Prepare

• sales invoices and follow up on outstanding customer payments and

• collections.

• Post

• purchase invoices and payments and maintain accurate accounting records.

• Prepare

• and maintain ledger accounts.

• Conduct bank, sales, and purchase reconciliations and follow up on

• outstanding balances.

• Monitor

• customer collections and supplier payments.

• Prepare

• monthly accounting and financial statements.

• Prepare

• costing sheets for imported goods and local purchases.

• Tax & Payroll

• Prepare monthly payroll and ensure timely statutory submissions, including:

• PAYE

• SDL

• WCF

• NHIF

• Prepare

• and submit VAT returns and payments, and other applicable taxes.

• Ensure

• financial and statutory records are maintained accurately and submitted

• within required timelines.

• Operations Coordination

• Coordinate

• closely with the Sales and Operations teams to follow up on sales

• orders and deliveries.

• Monitor

• outstanding sales orders and ensure proper communication between

• departments.

• Support

• purchasing and supplier payment processes.

• Monitor

• the financial aspects of local purchases and imported goods.

• Ensure

• operational activities are properly documented and financially accounted

• for.

• Staff Management

• Supervise

• and coordinate finance and operations-related staff.

• Allocate

• responsibilities and monitor staff performance.

• Ensure

• daily and monthly activities are completed accurately and on time.

• Promote

• accountability, efficiency, and teamwork across the function.

• Key Skills & Competencies

• Strong

• accounting and financial management skills

• Bank,

• sales, and supplier reconciliation experience

• Knowledge

• of PAYE, SDL, WCF, NHIF, VAT and other statutory requirements

• Payroll

• processing experience

• Customer

• collections and payment follow-up

• Purchasing

• and costing experience

• Strong

• attention to detail and numerical accuracy

• Good

• organizational and time-management skills

• Strong

• communication and coordination skills

• Ability

• to manage and supervise staff

• Ability

• to work independently and meet deadlines

• Strong

• understanding of day-to-day business operations

• Key Performance Indicators (KPIs)

• Accuracy

• and timeliness of financial records

• Timely

• bank, sales, and purchase reconciliations

• Effective

• customer collections and payment follow-up

• Timely

• payroll and statutory tax submissions

• Accuracy

• of monthly financial statements

• Accurate

• costing of imported and locally purchased goods

• Timely

• coordination of sales orders and deliveries

• Effective

• management and performance of finance/operations staff

• Overall

• efficiency of finance and operational processes

Requirements

• bachelor’s degree would be appropriate, preferably in Business Administration, Accounting/Finance, or Engineering and mechanical