Finance Officer

Finance Officer at Management Sciences for Health (MSH)

Overview

• The Finance Officer is responsible for ensuring the smooth operations of finance and logistics provided by the Operations unit by providing financial support.
• She/He works with the finance Manager to coordinate and manage the finances and implementation of project activities.

Responsibilities

• Prepare payment vouchers.
• Properly code all transactions.
• Control and enter all financial expenses appropriately.
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Ensure balances of unused portions of advances are deposited into the MSH account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Follow up on outstanding advances and vendor’s payment to assure timely reconciliation.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher.
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Support in Inventory and asset management
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity
• Prepare payment schedules for vendors and participants.
• Maintain administration and accounting files
• Participate in the improvement of the accounting system and the system of internal control.
• Ensure compliance with MSH policies and procedures including internal control systems, donor guidelines as well as Nigeria Government regulations.
• Prepare all administrative and financial reports monthly as requested by supervisor.
• Prepare payroll and other statutory deductions
• Remit statutory deductions preferably before due dates
• Ensure WHT is deducted accurately and remitted to the appropriate revenue service for both country office and states
• Ensure annual tax is filed and Tax Clearance certificated obtained for all staff.
• Ensure that payments are compiled, reviewed and sent timely for processing
• Ensure that entries are entered into project activity tracking logs accurately and timely.
• Ensure that month and year end activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed, and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
• Monitor and ensure compliance.
• The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.
• Other tasks as requested by the supervisor.

Qualifications

• University Degree/HND in Accounting or equivalent
• 4 – 6 years’ experience or Master's and 2-4 years of experience or Doctorate with 0-2 years of experience as an Accountant and Administrator
• Understanding of key aspects of accounting
• Experience with donor-funded projects
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Verbal and written language skills in English required
• Ability to work independently and take initiative
• Ability to learn complex program procedures.
• Demonstrate good judgment and sound financial "common sense"
• Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software
• Familiar with internet search engines and able to undertake background search on well-defined tasks
• Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices
• Excellent command of written and verbal English
• Takes initiative and can start/complete tasks with basic direction
• Excellent Computer knowledge. Proficient in Word, Excel, Outlook, PowerPoint
• Learns and becomes proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
• Ability to Multitask and organize ongoing projects, looking for ways to become more efficient in completing tasks
• Consistently looks for ways to help and provides support
• Collaboration Skills
• Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with paying attention to details and quality.
• Strong office and organizational skills.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants

Application Closing Date

9th November, 2026.