Finance officer

This role focuses on the accurate recording and management of financial data using QuickBooks, ensuring full compliance with UNICPF policies. The position is vital for maintaining the integrity of financial records, supporting project development, and facilitating administrative functions across the organization. The successful candidate will work collaboratively within a finance team to manage transactions, audits, and statutory reporting while minimizing risk in all banking activities.

Responsibilities

• Record financial data and maintain comprehensive records within the QuickBooks accounting system.

• Generate payment, journal, and receipt vouchers in strict adherence to UNICPF guidelines.

• Contribute financial data to the creation of proposals and support administrative areas such as human resources, logistics, and travel management.

• Process staff submissions for external expenses and services to facilitate reimbursement.

• Organize and store all transaction documentation, both digital and physical, on cloud storage in compliance with UNICPF standards.

• Assist in the vendor selection process and oversee procurement activities.

• Supply logistical data for purchase documentation and aid in the preparation of project audit reports.

• Collaborate with the team to provide financial assistance and support as needed.

• Coordinate travel arrangements for field staff and training programs.

• Assist in compiling statutory financial statements, annual income tax returns, PAYE filings, and withholding tax reports.

• Ensure the timely settlement of travel and purchase advances.

• Oversee the management of petty cash funds.

• Facilitate payments to participants during program implementation activities.

• Execute any additional accounting tasks that arise as business needs evolve.

• Process all banking transactions promptly while ensuring minimal risk and full alignment with organizational and donor policies.

Requirements

• Proficiency in using QuickBooks accounting software for data entry and record maintenance.

• Knowledge of UNICPF financial policies and procedures regarding vouchers and compliance.

• Experience in preparing financial inputs for proposals and administrative projects.

• Ability to manage electronic and physical document storage systems, including cloud-based solutions.

• Familiarity with procurement processes and vendor selection criteria.

• Competence in handling logistics documentation and audit support.

• Strong organizational skills for managing travel arrangements and petty cash.

• Experience in preparing statutory financial reports, tax returns, and withholding tax documentation.

• Attention to detail in liquidating advances and processing banking transactions.

• Capability to work effectively within a team environment.

• Understanding of risk management in financial operations.