Finance Coordinator

Finance Coordinator

This position is responsible for performing financial accounting, account reconciliation, and review of expenses, including the processing and review of journal entries and vouchers in the financial system. The position will also support the preparation of accounting records and financial statements and oversee accounts payable and receivable activities in compliance with WVI financial policies, standards, and applicable statutory requirements.

The position will be responsible for ensuring the effective and efficient utilization and management of organizational financial resources through strong financial controls, timely and accurate reporting, compliance, and continuous improvement of financial systems and processes, ultimately contributing to better stewardship of resources for the benefit of children and communities.

In addition, the position will oversee the overall financial management, compliance, reporting, and control requirements related to US Government-funded activities and the Flood Response Project, ensuring adherence to applicable donor regulations, WVI policies and procedures, grant requirements, and statutory obligations. The position will coordinate closely with relevant Finance, Programme, Operations, and partner teams to ensure proper financial planning, monitoring, documentation, and accountability throughout the project lifecycle.

MAJOR RESPONSIBILITIES

Financial Management and Multi-Donor Response Funding administration

• Manage financial operations of Response Funding in accordance with diverse donor regulations, organizational policies, and approved budgets.
• Maintain clear segment accounting to track, allocate, and monitor contributions coming from different funding organizations, ensuring no co-mingling of restricted funds.
• Monitor project expenditures across all funding streams to ensure costs are allowable, allocable, reasonable, and properly documented according to specific donor agreements.
• Review transactions and supporting documents for compliance with various donor requirements and organizational guidelines.
• Monitor budget utilization across multiple donor accounts and provide regular analysis on spending trends, burn rates, and potential funding gaps.
• Support project teams in multi-donor budget planning, budget revisions, co-funding allocations, and financial forecasting.
• Ensure sufficient fund availability and proper donor account coding prior to processing response-related payments.

Financial Reporting

• Prepare accurate and timely monthly, quarterly, annual, and donor-specific financial reports for management, institutional grants, and other funding sources in compliance with donor and Support Office (SO) templates.
• Review General Ledger transactions to ensure proper expense coding and allocation across multiple funding streams.
• Conduct regular account reconciliations, including bank accounts, advances, receivables, grant balances, cash receipts, and commitments against SO agreements.
• Track matched funding and co-financing requirements between institutional grants and complementary funding sources.
• Prepare financial analyses, variance reports, and pipeline updates for project management, grant closeout activities, and donor/SO review meetings.
• Consolidate multi-donor financial data and resolve reporting queries from Support Offices, National Offices, and donor representatives.

Compliance and Internal Controls

• Ensure compliance with terms, conditions, and regulations governing all contributing donor organizations, as well as organizational policies.
• Maintain adequate supporting documentation, donor mapping records, and grant files for internal and external audit purposes.
• Conduct periodic financial compliance reviews to manage risks associated with multi-donor funding rules and restrictions.
• Support internal audits, external audits, donor-specific audits, and monitoring visits from funding partners.
• Implement corrective action plans for audit findings and donor compliance recommendations.

Partner Financial Monitoring

• Review partner financial reports, supporting documents, and fund utilization to ensure accuracy, completeness, and compliance.
• Conduct periodic financial monitoring visits and desk reviews of implementing partners.
• Monitor partner budget performance and expenditure trends against approved budgets.
• Verify that partner transactions comply with donor regulations, grant agreements, and organizational policies.
• Follow up on audit findings, monitoring recommendations, and corrective action plans.
• Provide financial management guidance, coaching, and capacity-building support to partner finance and program staff.
• Assess partner financial risks and recommend mitigation measures.
• Ensure timely submission and review of partner financial reports and liquidation documents.
• Support partner financial assessments, audits, and donor monitoring visits.
• Maintain proper documentation of partner monitoring activities and compliance records.

Capacity Building, Technical Support & stakeholders Management

• Provide financial guidance to project managers, budget holders, and partner organizations on managing multi-sourced response budgets.
• Conduct training sessions on diverse donor requirements, multi-donor fund tracking, and compliance procedures.
• Support partner organizations in strengthening their financial management and multi-fund accounting systems.
• Serve as the primary technical resource person for Response Funding financial requirements.
• Coordinate closely with program, procurement, logistics, and grant acquisition teams to align expenditure with funding organization commitments.
• Liaise with funding organization representatives, auditors, banking institutions, and government agencies on financial matters.
• Maintain strong working relationships with internal teams and external donor representatives.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Education, training, license, registration and certification

• Bachelor Degree of Commerce, Business Studies or Equivalent
• CIMA, CFA, ACCA, CA, CPA, preferred

Required Professional Experience

• Minimum 3–5 years of progressive experience in finance, accounting, or grant financial management within an NGO, INGO, or donor-funded environment.
• Proven experience in grant budgeting, financial reporting, fund management, and donor compliance.
• At least 2–3 years of direct experience managing or supporting US Government-funded grants (e.g., USAID, USDA, BHA, CDC, Department of State, or other federal awards).
• Experience in reviewing financial transactions to ensure allowability, allocability, reasonableness, and compliance with donor requirements.
• Demonstrated experience in partner financial monitoring, capacity building, and financial risk assessment.
• Experience in preparing and reviewing donor financial reports, budget forecasts, and grant reconciliations.
• Experience supporting internal audits, external audits, donor reviews, and compliance assessments.
• Strong understanding of internal controls, financial management systems, and accounting principles.
• Experience working with ERP/accounting systems and advanced proficiency in Microsoft Excel and financial reporting tools.
• Good interpersonal, problem solving & time management skills
• Willingness to work under pressure with tight deadlines and to travel across the project areas.
• Experience of working in a computerized accounting environment. (Sun Systems, Vision XL & Executive, others)

Preferred Knowledge and Qualifications

• General Accepted Accounting Principles (GAAP)
• Excellent computer literacy & skill of MS office applications (Word/Excel/PowerPoint/internet etc.)
• Good command of English & Nepali languages (written & spoken)
• Practical knowledge of project budgeting, accounting & reporting
• Able to articulate and communicate ideas well verbally and in writing
• Understanding of World Vision Financial System & procedures

Work Base: Nuwakot District

Duration: One year

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