Finance Assistant

MAZIDO

POSITION OVERVIEW

• We seek an energetic, curious, and resourceful Finance Assistant to join our finance and operations team in Voi. This role offers a supportive, practical learning environment where a recent graduate can build a strong foundation in NGO accounting, financial administration, and donor compliance. We value practical aptitude, willingness to learn, and proactive problem-solving alongside formal qualifications. Candidates should be confident using computers, enjoy spreadsheets and numbers, pick up digital systems quickly, and have a sharp eye for accuracy.

KEY DUTIES & RESPONSIBILITIES

• Review, stamp and organize receipts, invoices, delivery notes and payment vouchers, ensuring complete supporting documentation.
• Accurately enter financial records, vendor bills and operational expenses into the accounting system (ERP) and Excel monitoring sheets.
• Support payment requests, petty cash vouchers, project mobile money disbursements (M-Pesa), and monthly bank reconciliation preparations.
• Assist the Finance Officer with monthly statutory deduction schedules (PAYE, NSSF, SHA/NHIF, Housing Levy and Withholding Tax) and returns via KRA iTax.
• Retrieve, organize and systematically file project vouchers and contracts for internal reviews, annual organizational audits and donor verifications.
• Identify discrepancies, missing receipts or calculation errors early and proactively follow up with program colleagues and suppliers.

CANDIDATE PROFILE & QUALIFICATIONS

• Graduated within the last three years (Class of 2023, 2024, 2025 or 2026) with a bachelor's degree in Accounting, Finance, Commerce, Business Administration or a closely related field.
• Comfortable with everyday computer applications, web portals and spreadsheets (Microsoft Excel / Google Sheets).
• Quick to adapt to software, digital workflows and organizational guidelines with enthusiasm and minimal supervision.
• Curious, thoughtful and proactive when handling errors, discrepancies or operational bottlenecks.
• Previous industrial attachment, internship or volunteer exposure in an office or NGO is welcomed; motivated fresh graduates are encouraged to apply.
• CPA enrolment is an added advantage.

DESIRED PERSONAL ATTRIBUTES

• Ethical standards, transparency and confidentiality; precision when verifying numbers, dates, receipts and names; positive interpersonal skills, clear communication and readiness to support colleagues across field programs.

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