Finance and Operations Manager

Lindii Peace Foundation (LPF) Finance and Operations Manager

Location: Maiduguri, Borno

Job Summary

• The Finance and Operations Manager will be responsible for ensuring sound financial planning, budgeting, accounting, financial reporting, expenditure monitoring, cash flow management, procurement oversight, logistics, asset management and administrative coordination.
• The role will ensure that organizational resources are managed efficiently, transparently and in compliance with LPF policies, donor requirements, contractual obligations and applicable laws and regulations.
• The successful candidate will work closely with the Country Director, Programme Management, Grants and Partnerships, MEAL, Human Resources and other relevant teams to ensure that programme activities are adequately resourced, expenditures are properly documented, operational risks are managed and organizational systems support effective programme delivery.
• The role requires strong financial management, analytical, organizational, leadership and problem-solving skills, with the ability to oversee multiple projects, manage competing priorities and maintain effective internal controls in a complex humanitarian and development environment.
• The Finance and Operations Manager will contribute to organizational sustainability by strengthening financial accountability, improving operational efficiency, supporting donor compliance, ensuring value for money and promoting responsible stewardship of organizational resources.
• This is an opportunity for a committed professional to strengthen LPF's financial and operational systems and support the effective, accountable and sustainable delivery of humanitarian and development programmes for vulnerable and crisis-affected populations.

Responsibilities

Financial Management and Oversight:

• Provide overall leadership and oversight of LPF's financial management systems, ensuring accuracy, transparency, accountability and compliance with organizational policies and applicable requirements.
• Oversee day-to-day accounting operations, including transaction processing, general ledger maintenance, cash management, bank reconciliations and financial recordkeeping.
• Ensure that all financial transactions are supported by appropriate documentation, authorized in accordance with established procedures and accurately recorded.
• Maintain effective financial controls to safeguard organizational funds, assets and other resources against misuse, fraud, errors and unauthorized expenditure.
• Review financial records, supporting documents, payment requests, reconciliations and other financial transactions to ensure accuracy and completeness.
• Ensure appropriate segregation of financial duties and compliance with approved authorization limits.
• Monitor financial procedures and identify weaknesses, inconsistencies and control gaps requiring corrective action.
• Provide financial guidance to management and programme teams on expenditure eligibility, budget availability, financial procedures and resource utilization.
• Ensure the timely preparation and review of financial information required for management decision-making.
• Promote a culture of financial discipline, transparency and responsible resource management across the organization.

Budget Development and Financial Planning:

• Lead the preparation, consolidation and review of annual organizational budgets, project budgets and operational budgets in collaboration with relevant departments.
• Coordinate the development of realistic budgets that reflect programme activities, staffing requirements, operational costs and donor funding conditions.
• Review budget assumptions, cost estimates and financial projections to ensure accuracy, completeness and alignment with implementation plans.
• Work with Programme Management and Grants and Partnerships to ensure that proposed budgets are consistent with approved proposals, grant agreements and implementation schedules.
• Develop and maintain budget monitoring tools to track expenditure against approved budgets, funding allocations and implementation timelines.
• Conduct regular budget-versus-actual analyses and identify significant variances, underspending, overspending and potential funding gaps.
• Provide timely budget performance reports and recommendations to the Country Director and relevant programme managers.
• Support financial forecasting, cash flow projections and resource allocation decisions.
• Coordinate budget revisions, reallocations and adjustments in accordance with internal approval procedures and applicable donor requirements.
• Advise management on financial implications of programme changes, staffing adjustments, operational commitments and funding constraints.

Financial Reporting and Management Information:

• Oversee the preparation of accurate, complete and timely financial reports for management, donors, auditors and other authorized stakeholders.
• Ensure that project financial reports are prepared in accordance with approved budgets, donor templates, reporting schedules and contractual requirements.
• Review financial reports for accuracy, consistency, completeness and appropriate supporting documentation before submission through the established approval process.
• Coordinate the consolidation of financial information across projects, field offices and organizational cost centres.
• Work with Grants and Partnerships and Programme Management to ensure that financial reporting aligns with programme implementation and donor reporting requirements.
• Maintain a financial reporting calendar and monitor compliance with internal, statutory and donor reporting deadlines.
• Prepare periodic financial summaries, budget performance analyses and management reports to support evidence-based decision-making.
• Ensure financial records and supporting documents are properly organized, securely maintained and accessible to authorized personnel.
• Identify and address discrepancies between accounting records, budget reports and other financial information.
• Provide management with timely information on expenditure trends, cash flow, financial risks and resource utilization.

Cash Flow, Banking and Treasury Management:

• Oversee organizational cash management, banking operations and short- to medium-term cash flow planning.
• Prepare and review cash flow forecasts to ensure sufficient funds are available for approved programme activities and operational commitments.
• Monitor bank balances, project funding schedules, outstanding payments and anticipated financial obligations.
• Ensure timely bank reconciliations and follow up on outstanding transactions, unexplained differences and unreconciled balances.
• Establish appropriate controls over cash advances, staff advances, field cash management and liquidations.
• Ensure advances are properly authorized, tracked, retired and supported by adequate documentation within established timelines.
• Monitor cash requirements across projects and field locations and coordinate appropriate fund transfers in line with approved procedures.
• Ensure that bank signatories, payment authorizations and treasury procedures are maintained in accordance with organizational approvals.
• Promote secure and traceable payment practices, including appropriate use of bank transfers and other approved payment methods.
• Escalate material cash flow constraints, liquidity risks and unusual financial transactions to the appropriate ma