About this role
Location: Nakuru County Reports To: Finance Manager Department: Finance and Administration
Job Purpose
To provide financial, administrative, and operational support to the Finance Manager by ensuring effective management of financial transactions, accurate record-keeping, and smooth administrative operations of Raymark Ltd.
This role is designed to ease the administrative and financial workload of the Finance Manager, ensuring that both finance and general office functions are efficiently run.
Key Responsibilities
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Finance Support
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Assist in the
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preparation of financial reports, budgets, and forecasts.
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Process
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payments, invoices, petty cash, and staff reimbursements.
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Maintain proper
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financial records and filing systems (both electronic and physical).
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Support bank
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reconciliations, ledger reconciliations, and posting of journal entries.
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Ensure
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compliance with statutory requirements (e.g., PAYE, SHIF, NSSF, VAT).
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Assist in
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internal and external audits by preparing necessary documentation.
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Administration Support
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Manage
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procurement processes including sourcing quotations, preparing purchase
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orders, and maintaining vendor records.
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Oversee office
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supplies inventory, ordering, and stock management.
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Maintain and
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update contracts, licenses, leases, and insurance records.
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Coordinate
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meetings, events, and travel arrangements for staff and visitors.
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Manage general
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office administration, including handling correspondence, document
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archiving, and records management.
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Human Resource Support (Light Duties)
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Support
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recruitment administration (advertising roles, scheduling interviews).
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Maintain
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up-to-date HR files and staff records.
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Support in
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tracking staff leave days, timesheets, and performance review schedules.
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Compliance and Risk Management
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Ensure financial
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transactions and administrative practices align with company policies
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and Kenyan regulations.
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Support the
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Finance Manager in implementing and maintaining internal controls.
Key Competencies:
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High level of
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integrity and confidentiality.
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Strong attention
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to detail and accuracy.
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Good
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organizational and multitasking abilities.
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Effective
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communication and interpersonal skills.
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Ability to work
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under minimal supervision and meet deadlines.
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Problem-solving
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attitude and ability to work as part of a team.
Work Environment:
- Raymark Limited
- Farm office - Olbanata coffee estate in Nakuru off Solai Road with
- frequent movement to Nakuru Town head office.
Requirements
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Qualifications and Experience:
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Diploma in a
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business-related discipline.
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CPA intermediate
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(section IV) preferred.
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At least 2–3
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years of experience in a finance or finance/admin role, preferably in a
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busy environment.
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Proficiency in
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accounting software (e.g., QuickBooks, Sage, or similar ERP systems).
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Excellent MS
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Office skills, especially Excel and Word.
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DEADLINE - 16th September 2026