Finance And Administration Manager

Finance And Administration Manager

inABLE.org

Finance And Administration Manager Job Type Full Time Qualification MBA/MSc/MA , Professional Certificate Experience 8 - 10 years Location Nairobi Job Field Finance / Accounting / Audit

Position Purpose The Finance and Administration Manager provides financial stewardship, grant control and efficient administration for the Inclusive Africa Program. The role ensures resources are planned, used, documented and reported in line with approved budgets, donor requirements, inABLE policies and statutory obligations, while enabling timely multi-country delivery through budgeting, reporting, procurement, logistics, partner support, audit readiness and risk management.

Key Responsibilities

• Financial management oversight

• Lead budgeting, forecasting, cash-flow planning and costed workplan development.

• Monitor expenditure, commitments, burn rates and variances, recommending corrective actions.

• Review costs for budget availability, eligibility, approval compliance and value for money.

• Grants management oversight

• Maintain grant controls for donor budgets, codes, restrictions, deadlines and approvals.

• Track income, disbursements, restricted funds, cost share and in-kind contributions.

• Review partner budgets, agreements, disbursements, liquidations, due diligence and financial-monitoring actions.

• Financial reporting oversight

• Prepare accurate management, donor, programme and statutory financial reports on time.

• Reconcile reports with accounting records, bank statements, grant schedules and budgets.

• Prepare variance analyses, forecasts, explanations and complete audit trails.

• Board financial reports and governance support

• Prepare board and Finance Committee updates on budget performance, cash flow, grant utilisation and risk.

• Develop dashboards, tables and notes that support clear governance oversight.

• Track finance-related board decisions, actions, deadlines and escalations.

• Audit and compliance oversight

• Maintain audit-ready finance, grants, procurement, contract, payroll and administrative records.

• Coordinate audits, donor reviews and compliance checks, including schedules, evidence and responses.

• Track findings to closure and escalate fraud, conflicts of interest, ineligible expenditure or control weaknesses.

• Internal controls and transaction oversight

• Review payments, invoices, advances, petty cash, bank and mobile-money transactions.

• Ensure approvals, supporting documents, reconciliations and segregation of duties are applied.

• Maintain payment schedules and recommend control improvements.

• Administrative duties and operations support

• Oversee programme administration, office coordination, correspondence, filing, travel and logistics.

• Coordinate accessible logistics for trainings, meetings, policy dialogues, internships and conferences.

• Support procurement, contracting, supplier tracking, invoice verification and asset management.

• Maintain secure records and guide staff, partners and consultants on finance, grants, procurement, travel and compliance processes.

• Education and Professional Qualifications

• Master’s degree in Finance, Accounting, Business Administration, Commerce, Economics, Public Administration or a related field; a strong bachelor’s degree with substantial relevant experience may be considered.

• Professional accounting qualification such as CPA, ACCA, CIMA or equivalent.

• Training in grant management, donor compliance, procurement, risk, fraud prevention, disability inclusion, safeguarding, gender equality or data protection is an advantage.

• Required Experience

• 8–10 years of progressive experience in finance, grants, administration or operations, including responsibility for a significant programme, grant or cost centre.

• Demonstrated experience in donor-funded budgets, reporting, audits, procurement, contracting, compliance, partner due diligence and financial monitoring.

• Experience supporting multi-country or regional programmes, including different currencies, partners, service providers, travel, events and logistics.

• Experience in disability inclusion, youth programmes, civil society or international development is strongly desirable.

• Check how your CV matches this job