About this role
Role Overview
The Finance Administrator will assist in managing day-to-day accounting and financial tasks within the organization. Maintaining accurate financial records, reconciling accounts, and supporting month-end and year-end close processes.
Areas of Responsibilities and Key Activities
Maintain Petty cash process Issuing funds to operational staff (if approved by Senior Accountant or Financial Manager) Collect slips for transactions made from operational staff Follow up on outstanding slips or unused funds Reconciliation of petty cash box against accounting records Processing of petty cash transactions (all regions) Management & reconciliation of regional petty cashes Maintain Cash on Hand process:Issuing funds to operational staff (if approved by Senior Accountant or Financial Manager).Collect slips for transactions made from operational staff.Follow up on outstanding slips or unused funds.Reconciliation of petty cash box against accounting records.Processing of petty cash transactions (all regions).Management & reconciliation of regional petty cashes. Maintain Procurement card process:Collect slips for transactions made from card holders.Filing of procurement card slips.Processing of procurement card transactions in accounting records.Reconciliation of procurement card balances.Requesting top ups with approval from Senior account / Financial Manager. Maintain an orderly accounting filing systemDevelop and maintain good relationships with operational staffProcessing of transactions relating to the above sections with the focus on:Completeness (All transactions need to be processed).Accuracy (In accordance with policies and procedures).Timeously – Meeting deadlines.Classification (Account numbers, Project codes, Cost centres, Regions). Uniform Management including Stock Movements and Inventory:Process New Uniform Requisitions received from Sites.Control Uniform Inventory – New and Used Stock.Book In Used Uniforms when received from Sites.Liaise with Charity Organisations regarding Donation of Used Uniforms that cannot be. Re-issued to Employees:Complete Stock Take once a month for New and Used StockMaintain proper records of all Uniform Forms especially Book In and Out FormsResponsible for Issue out of Stock Records for Depreciation purposes Income Statement ReconciliationsPrepare Income Statement Reconciliations WeeklyReports need to balance to the Accounting SystemStand in for Second Finance Administrator when they are unavailable / on Leave
Education, Language and Qualifications
National Senior Certificate (Grade12)Diploma in Accounting, Finance or related field
Essential Knowledge, skills and Experience
Strong administrative skills.Excellent written and verbal communication skills.Ability to work under pressure.Ability to meet deadlines.1–2 years’ experience in a finance or accounting environment, preferably in cleaning industry.Proficiency in Microsoft Excel and accounting software.Strong attention to detail and numerical accuracy.Good organizational and time management skills.Willingness to learn and work collaboratively in a team environment