Finance Administrator: Client Services

Finance Administrator: Client Services

The Legal Practice Council (LPC) invites qualified and experienced candidates to apply for a vacant position at the Gauteng Provincial Office. Vacancy : Finance Administrator: Client Services Province : Gauteng (Pretoria): Ref No: GP09/2026 CTC Salary Package: R279 245,00 all-inclusive package p.a.

Minimum Appointment Requirements Matric/Grade 12 Certificate; A relevant NQF 6 qualification in Finance, Accounting, Bookkeeping, Financial Management or a related field; 2 years’ relevant experience in billing, accounts receivable, debt collection or financial administration; Practical experience using Sage X3 or a comparable financial system; Working knowledge of invoicing, payment allocation, account reconciliation and credit-control processes; Proficiency in Microsoft Excel and other Microsoft 365 applications; Experience in a clientfacing finance environment will be advantageous.

Skills & Competencies Financial administration and reconciliation; Numerical accuracy and attention to detail; Analytical and problem-solving skills; Sage X3 or related financial systems proficiency; Client service and query management; Debt-collection communication and negotiation; Planning, organisation and records management; Effective written and verbal communication; Integrity, confidentiality and professional ethics; Time management and deadline orientation; Ability to work independently and collaborate effectively under pressure.

Key Responsibilities

• Process accurate and timely client invoices, including annual billing, on Sage X3 or a related financial system, after verifying client details, tariffs, approvals and supporting documentation; Process credit notes, debit notes and authorised billing corrections and maintain complete billing records; Allocate receipts accurately and promptly to the correct client accounts and invoices; Investigate unidentified or unallocated payments and process authorised reallocations, refunds, reversals and account adjustments while maintaining a clear audit trail; Monitor overdue accounts, issue statements and reminders, follow up on payment commitments and escalate complex disputes or long-outstanding debt in line with approved credit-control procedures; Investigate and resolve billing, payment and account queries within agreed turnaround times while maintaining professional client service; Perform regular client account analyses and reconcile balances, receipts, invoices, credit notes and adjustments; Identify and resolve discrepancies, aged items, duplicate transactions and unusual account movements; Prepare reconciliation schedules and support month-end reporting activities;Prepare schedules, transaction reports, reconciliations and supporting documentation for internal and external audits; Maintain accurate, complete and traceable records in accordance with internal controls and document-retention requirements; Respond to audit information requests, assist with resolving audit queries and support implementation of agreed corrective actions; Provide accurate account information and reports to management and relevant stakeholders.

• The Legal Practice Council is committed to the achievement of employment equity and workforce representativity in accordance with its Employment Equity Plan and the Employment Equity Act, 55 of 1998. Preference may be given to suitably qualified candidates from designated groups in line with the Council’s approved Employment Equity targets and operational requirements.

• NB: Shortlisted candidates for some positions may undergo assessments to evaluate their competencies. Please note that correspondence will only be limited to shortlisted candidates.

• Closing date for applications 05 November 2026; late applications will not be considered.

• Disclaimer: The LPC reserves the right not to make an appointment.

• We wish you all the best with your applications