Finance & Administration Controller

Finance & Administration Controller

• Job Type Full Time , Onsite
• Qualification BA/BSc/HND
• Experience 1 - 3 years
• Location Abia
• Job Field Finance / Accounting / Audit
• Salary Range ₦50,000 - ₦100,000/month

Salary: ₦100,000/month

Probation: 1–2 months at ₦80,000/month, subject to satisfactory performance

Reports to: Owner/Management

Works closely with: General Manager, Head of Programmes, Sales/Commercial Team

SPIN 95.3 FM is a radio station based in Abia State. We are currently strengthening our internal systems, financial controls and commercial operations as we enter a new phase of growth.

We are looking for a highly organised, trustworthy and detail-oriented Finance & Administration Controller to help us establish and maintain accurate financial, administrative and commercial records.

This is a hands-on role for someone who is comfortable working independently, following up with people, asking questions when figures don't add up, and maintaining accurate records.

This is not simply a bookkeeping role.

The successful candidate will play an important role in ensuring that revenue, advertising bookings, payments, expenses and airtime records are properly documented and reconciled.

Key Responsibilities

• Financial Records & Bookkeeping

• Maintain accurate daily records of all income and expenditure.

• Record all customer payments, including cash, bank transfers and other approved payment methods.

• Issue and maintain proper receipts and payment records.

• Maintain accurate records of outstanding invoices and customer balances.

• Monitor receivables and follow up with relevant staff on outstanding payments.

• Prepare bank and cash reconciliations.

• Maintain petty cash records and supporting documentation.

• Ensure all transactions are properly documented and traceable.

• Assist with the migration and maintenance of the station's accounting system, including Zoho Books.

• Maintain an organised digital and physical filing system for financial documents.

• Revenue & Advertising Controls

• The Finance & Administration Controller will work closely with the commercial and programmes teams to ensure that advertising revenue is properly captured from sale through to payment and broadcast.

Responsibilities will include:

• Record every advertising booking and payment received.

• Verify that advertising bookings have corresponding customer/payment records.

• Maintain an up-to-date register of active advertising campaigns.

• Monitor outstanding advertising payments.

• Track sales by salesperson/canvasser where applicable.

• Maintain records required for calculating sales commissions.

• Verify that discounts, complimentary airtime and special arrangements have the appropriate approval.

• Flag discrepancies between advertising bookings, payments and scheduled airtime.

• Maintain a record of handwritten/manual receipts issued, where cash payments are permitted.

• Ensure manual transactions are subsequently captured in the central system.

• Airtime & Traffic Monitoring

• This is an important part of the role.

• The successful candidate will help establish an independent administrative check between what has been sold, what has been authorised and what has been broadcast.

Responsibilities will include:

• Review daily advertising schedules/traffic logs.

• Cross-check scheduled adverts against approved advertising bookings.

• Confirm that adverts scheduled for broadcast have the required documentation/authorization.

• Review daily transmission/airtime reports where available.

• Flag adverts that appear to have been aired without corresponding booking or authorization.

• Identify discrepancies between booked, scheduled and aired advertising.

• Maintain records of make-goods, missed adverts and additional airtime.

• Escalate unusual or unexplained discrepancies to Management promptly.

• The successful candidate will not be expected to sit and listen to the station all day. The role is to establish and maintain a reliable monitoring and reconciliation process.

• Monthly Financial Reporting The Finance & Administration Controller will prepare clear, timely reports for Management, including:

• Monthly revenue report

• Monthly expenditure report

• Profit & loss summary

• Accounts receivable report

• Cash/bank position

• Outstanding customer payments

• Sales by salesperson

• Advertising revenue by client/category where required

• Commission calculations

• Significant variances or unusual transactions

• Other management reports requested by the Owner

• The candidate must be able to explain the numbers presented and identify where figures do not reconcile.

• Administration

• Maintain staff records and relevant administrative documentation.

• Assist with payroll preparation.

• Maintain records of salaries, advances and other staff-related payments.

• Maintain vendor/supplier records.

• Keep track of recurring operational expenses and payment due dates.

• Maintain organised company documentation.

• Support Management with administrative tasks and reporting.

• Take accurate minutes or action notes for selected management meetings when required.

• Internal Controls & Compliance

• The person in this role will be expected to help Management strengthen financial and operational controls across the station.

This includes:

• Ensuring transactions are properly documented.

• Identifying missing documentation.

• Flagging unusual transactions.

• Monitoring adherence to approval procedures.

• Maintaining sequential receipt records.

• Ensuring that financial records can be independently reconciled.

• Reporting discrepancies promptly rather than allowing them to accumulate until month-end.

• Maintaining confidentiality of company financial and operational information.

• This role requires someone who is comfortable saying, "This figure doesn't make sense. Please explain it."

• Candidate Requirements

• Essential

• HND/Bachelor's degree in Accounting, Finance, Business Administration, Economics or a related field.

• 1–3 years' relevant experience in bookkeeping, accounting, finance administration or a similar role.

• Good understanding of basic bookkeeping and accounting principles.

• Strong Excel/Google Sheets skills.

• Excellent attention to detail.

• Strong organisational and record-keeping skills.