Finance & Administration Assistant

Finance & Administration Assistant

Our client, an established film and television production company with productions across Kenya and other African markets, is looking for a Finance & Administration Assistant.

The company operates in a fast-paced, highly energetic environment and requires the ideal candidate to be adaptable, personable, as well as organised and resourceful, with a proactive, hands-on approach to work. They must demonstrate good judgement, take ownership of their responsibilities, solve problems and work well both independently and as part of a close-knit team. Flexibility, an interest in the film industry and willingness to take on different responsibilities are essential for this role, as well as a strong sense of humor.

Key Responsibilities

• Managing QuickBooks postings and maintaining the general ledger, including journal entries, account reconciliations and trial balance reviews.

• Monitoring cash flow and working with the Finance Manager to ensure funds are available for company operations and individual productions.

• Supporting Production Managers throughout projects – processing production payments, monitoring expenditure, preparing project reports and checking receipts and invoices during reconciliations.

• Managing accounts payable and receivable, payroll and supplier payments, ensuring everything is accurate, properly authorised and processed on time.

• Keeping the company compliant with PAYE, Housing Levy, NSSF, SHIF, pension contributions, withholding tax, EPZ returns, eTIMS and other statutory requirements.

• Assisting with internal and external audits and preparing the necessary supporting documentation.

• Support the Finance Manager in preparing management accounts and financial reports for company directors, and maintain the company’s fixed asset register.

• Administer staff advances, expense claims and reimbursements, maintain employee leave and attendance records, and coordinate leave schedules.

• Helping to keep the office running smoothly, including facilities, procurement, inventory, service providers and company assets.

• Occasionally working on film sets and providing hands-on support to the production team as needed.

• Key Qualifications

• A degree in Finance, Accounting or any related field, with CPA Advanced Level completed or in progress.

• Minimum of five (5) years’ relevant experience in finance and accounting, with practical accounting skills.

• Proficiency in QuickBooks or similar accounting software.

• Excellent attention to detail, communication skills and the ability to work within a team.

• A proactive problem-solver who takes ownership, demonstrates leadership and good judgement, and adapts quickly to changing priorities.

• A resourceful, flexible and team-oriented individual who is eager to learn, enjoys working with people and is interested in the film and television industry.

• A good sense of humour is an added advantage.