File Clerk

File Clerk

We are looking for a detail-oriented File Clerk to support administrative and document-handling operations for a busy office in Tacoma, Washington. This long-term contract position will focus on maintaining accurate records, preparing and processing important documents, and helping the team stay organized during a period of reduced administrative coverage. The ideal candidate is comfortable balancing data entry, scanning, filing, and document preparation while maintaining a capable and detail-oriented presence in an office that includes legal staff and client interactions.

Responsibilities

• Enter and update information in internal systems such as Salesforce with strong attention to accuracy and completeness.
• Organize physical and digital records by filing, scanning, indexing, and retrieving documents as needed.
• Prepare land trust and deed-related paperwork, including drafting documents for review and processing.
• Review records and documentation to identify discrepancies, confirm completeness, and support audit-related checks.
• Research county filing requirements and public records to help ensure documents are handled correctly and in compliance with local rules.
• Coordinate outgoing and incoming correspondence, including packaging and shipping documents connected to deeds and trust files.
• Maintain orderly client and document records in platforms such as Box and other office systems.
• Work closely with administrative staff and department team members to keep daily operations moving efficiently and respond to changing priorities.

Requirements

• Prior experience in file management, clerical support, records administration, or data entry roles.
• Ability to handle high-volume document processing, including paper filing, file box organization, scanning, and e-filing.
• Strong accuracy and attention to detail when entering data and reviewing legal or administrative documents.
• Strong communication skills and the ability to interact appropriately in an office environment with clients and legal staff.
• Familiarity with Google Workspace; experience with Salesforce, Adobe, Box, or RingCentral is preferred.
• Comfortable working a Monday through Friday schedule in an on-site office setting.
• Ability to manage multiple administrative tasks, stay organized, and meet daily productivity expectations.
• Experience supporting document-heavy workflows involving deeds, trusts, or compliance-related records is a plus.