About this role
Job title Field Administrative Assistant
Summary
Cotton is searching for an experienced, reliable and task-oriented Administrative Assistant. The Administrative Assistant will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
Key Responsibilities
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Coordinate executive communications, including taking calls, responding to emails and interfacing with Cotton personnel
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Schedule meetings and appointments and manage travel itineraries
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Organize and/or assist with events and functions
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Assist with the preparation of business presentations including text, powerpoint and electronic presentations
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Prepares reports by collecting and analyzing information.
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Prepare monthly expense reports
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Maintain an organized filing system of paper and electronic documents
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Uphold a strict level of confidentiality
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Develop and sustain a level of professionalism among staff and clientele
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Perform general administrative duties
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MUST BE WILLING TO TRAVEL UP TO 30 DAYS AT A TIME
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Skills, Knowledge and Expertise
Education
- Bachelor’s degree preferred, but not required
Experience/Skillset:
- Proven experience as an executive assistant or other relevant administrative support experience
- Three to five years of administrative experience
- Three to five years of executive assistant experience
- Experience managing multiple calendars
- Experience booking travel
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Professional level verbal and written communication skills
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
Disclaimer:
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This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested.
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Equal Opportunity Employer/Veterans/Disabled.