Female School Administrative Officer

Female School Administrative Officer at Millie's British International School(MBIS)

As an educational establishment we pride ourselves in being able to facilitate the foundation of every child by following the British Early Years Foundation Stage Curriculum which prepares the children for their all-important school years ahead and encourages them to be confident, successful, life-long learners.

• Female School Administrative Officer
• Job Type Full Time
• Qualification BA/BSc/HND
• Experience 4 years
• Location Oyo
• City Ibadan
• Job Field Administration / Facilities
• Salary Range ₦150,000 - ₦200,000/month

Description

• We are seeking a professional, well-presented and highly dependable School Administrative Officer to support front office operations and work closely with the Head of School (Administration), to whom this role reports.
• As the first point of contact for pupils, parents and visitors, the School Administrative Officer plays an important role in shaping the daily experience and overall impression of the school.
• The School Administrative Officer will ensure the smooth and professional running of the front office while providing essential administrative support across the school.

Key Responsibilities

• Serve as the first point of contact for pupils, parents, staff and visitors, ensuring a professional, welcoming and well-managed front office experience.
• Manage enquiries from prospective parents, responding professionally and providing accurate information about the school’s programmes and admissions procedures, while directing matters appropriately when required.
• Manage visitor reception and access procedures in accordance with the school’s safeguarding and operational standards.
• Maintain accurate pupil attendance, punctuality and absence records, ensuring timely follow-up where required.
• Provide administrative support to the Head of School (Administration), ensuring school records, documentation and office systems remain organised, accurate and up to date.
• Coordinate the effective management of school calendars, notice boards and communications, ensuring information is accurate, current and well presented.
• Maintain a professional, organised and efficient reception and office environment that reflects the school’s standards.
• Provide administrative support for meetings, events and other school activities as required.
• Support communication with the school community by capturing and sharing appropriate photographs and videos of classroom activities, school events and learning displays using a Smartphone and simple digital tools such as capcut, canva etc; ensuring images are clear, well presented and reflect the school’s organised learning environment and positive pupil engagement, for use in newsletters, school updates and social media platforms.

The Ideal Candidate:

• We are seeking a professional and personable individual who combines warmth with professionalism, with a polished appearance, a composed front-facing presence, strong initiative and the attention to detail required to excel in a premium school environment.

Requirements

The successful candidate will have:

• A Bachelors Degree or HND in Business Administration, Office Management, Education Management or a related discipline

• A minimum of 4 years experience in school office coordination or administrative role

• Excellent written and verbal communication skills, with the maturity and judgement to engage confidently and professionally with parents, staff and visitors.

• High level proficiency Microsoft Office applications and confidence working with digital systems, databases and administrative platforms.

• Clear and legible handwriting suitable for maintaining accurate, professional and well-presented records where written materials are required.

• Strong organisational skills, exceptional attention to detail and the ability to manage multiple responsibilities while maintaining accuracy and follow-through.

• A proactive and dependable approach to work; with the ability to take initiative, anticipate needs and maintain high standards with minimal supervision.

• Remuneration

• Depends on experience, capability and overall suitability for the role.

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