Female School Administrative Officer

Millie’s British International School (MBIS) – Female School Administrative Officer

Description

• We are a growing nursery and primary school in Ibadan committed to high standards of education, administration and service.
• We seek a well-presented, articulate and highly organised School Administrative Officer to manage the front office and provide effective administrative support across the school.
• As the first point of contact for parents, prospective families, pupils, staff and visitors, the successful candidate must demonstrate excellent communication skills, sound judgement and a consistently courteous approach, ensuring that every interaction reflects the school’s standards and values.

Key Responsibilities

• Manage the school’s front office, serving as the first point of contact for parents, prospective families, pupils, staff and visitors with professionalism and discretion.

• Handle admissions enquiries, providing accurate information on the school’s programmes and admission procedures, and directing enquiries to the appropriate personnel.

• Oversee visitor registration and access control in line with the school’s safeguarding procedures.

• Maintain accurate pupil attendance, punctuality and absence records, following up on discrepancies and unexplained absences.

• Maintain accurate, up-to-date school records, correspondence, documentation and administrative filing systems.

• Manage the school calendar, notice boards and information displays, ensuring all information is current, accurate and professionally presented.

• Maintain high standards of organisation, presentation and efficiency across the reception and administrative office.

• Provide administrative and logistical support for school meetings, events and activities.

• Capture and edit photographs and short videos of classroom activities, school events and learning displays using a smartphone and digital tools such as Canva and CapCut, preparing high-quality visual materials for school newsletters, updates and other official communications.

• The successful candidate will have

• A Bachelor’s Degree or HND in Business Administration, Office Management, Education Management or a related discipline.

• A minimum of four years’ relevant experience in school administration, office management or a similar administrative role.

• Excellent written and verbal communication skills, with the ability to engage professionally and confidently with parents, prospective families, pupils, staff and visitors.

• Proficiency in Microsoft Office applications and the ability to maintain accurate records and work confidently with digital databases and administrative systems.

• Basic photography, video-editing and digital presentation skills, including the use of a smartphone and tools such as Canva and CapCut, to prepare visual materials for school communications.

• Clear, legible handwriting and the ability to produce accurate, well-presented written records and documentation where required.

• Strong organisational and time-management skills, with the ability to prioritise tasks, manage competing demands and maintain accuracy under pressure.

• A proactive, dependable and solutions-oriented approach, with the ability to work independently, anticipate administrative needs and follow tasks through to completion.

• Discretion and sound judgement in handling confidential school information, parent enquiries and pupil records.

The Ideal Candidate:

• We seek a highly organised, articulate and dependable professional with a polished appearance, a welcoming demeanour and the administrative competence to uphold the standards of a premium school.

• The ideal candidate will demonstrate sound judgement, initiative, discretion and meticulous attention to detail in managing the front office and supporting the school’s daily operations.

• Remuneration

• N150,000 monthly, negotiable based on experience and competence.

Application Closing Date

25th October, 2026.