Facility Manager

Services Afri 9in Ltd

We are recruiting to fill the position below:

Job Title: Facility Manager

Location: Benin city, Edo

Employment Type: Full-time

Employment Type: Full-time; structured probation and performance-based confirmation

Primary

Location

KEV'S Place & More, Benin City, Edo State; responsibility across Afri-9 Group operating locations

Reports To: Operations Manager / Chief Operating Officer; executive accountability to the Managing Director / CEO

Department: Operations / Facilities & Technical Support Services

Functional Interfaces: Head of Administration, Finance/Accounts, Data Analysis, Procurement, Store/Warehouse, Security, HR, Food Manager, Retail Operations and Business-Unit Heads

Direct / Functional Reports: Maintenance Supervisor, Electrician, Plumber, Generator Engineer/Technician, HVAC/Refrigeration Technicians, Welders/Fabricators, Civil/Building and Grounds Team, Housekeeping/Pest/Waste Coordinators and approved service providers

Document Status: Controlled Recruitment and Role Document - Foundation Issue 1.0

The Opportunity

• Afri-9 Group is seeking a technically grounded, disciplined and execution-focused Facility Manager to protect the reliability, safety, appearance and commercial readiness of its buildings, utilities, equipment and support infrastructure across Oil and Gas, Hospitality, and Consumer Goods Retail and Wholesale operations.
• The successful candidate will build a preventive-maintenance culture, coordinate internal technicians and external service providers, control maintenance costs and materials, improve asset uptime, and ensure that every facility supports safe, uninterrupted and customer-ready operations.
• This is a hands-on institutional facilities leadership role - not merely a repair coordination position.

Key Responsibilities

• Lead facilities management, preventive maintenance, repairs, technical response and asset-reliability planning across assigned locations.
• Coordinate electrical systems, generators, solar/inverter systems, HVAC and refrigeration, plumbing, water, civil works, roofing, drainage and grounds.
• Maintain commercial kitchens, bakery equipment, bars, grills, cold rooms, retail equipment, offices, warehouses, staff accommodation and support facilities.
• Establish work-order, inspection, preventive-maintenance, spare-parts, materials, contractor, warranty and asset-history controls.
• Manage emergencies, downtime, safety risks and service failures with Operations, Security, HSE, Finance, Procurement and Data Analysis.
• Control approved maintenance OPEX and CAPEX, quotations, variations, materials, workmanship, testing, handover and payment evidence.
• Produce accurate daily, weekly and monthly reports on uptime, jobs, cost, risk, utilities, vendors, assets, incidents and replacement priorities.

Requirements

• Minimum seven years of relevant facilities, engineering, building-services or maintenance experience, including at least three years in a supervisory or multi-site role.
• Practical competence in preventive maintenance, electrical/power systems, generators, HVAC/refrigeration, plumbing, civil works, fire safety and contractor control.
• Strong work-order, budgeting, quotation review, asset-register, Excel, reporting and root-cause analysis capability.
• High integrity, safety discipline, technical judgement, urgency, leadership, documentation and accountability

Role Purpose

• To provide one accountable facilities-management system that keeps buildings, utilities, equipment and support infrastructure safe, available, efficient, presentable and fit for commercial operations while protecting company assets, people, customers, revenue and reputation.

Business Context:

• Afri-9 Group currently operates in Oil and Gas, Hospitality, and Consumer Goods Retail and Wholesale. The Facility Manager must coordinate preventive maintenance, breakdown response, service providers, asset records, utility continuity and project works across customer-facing outlets, kitchens, bakery, lounge, sports bar, supermarket, stores, offices, warehouses, fuel-service assets and other assigned facilities.

Required Outcomes

Safe & Compliant Facilities

Buildings, equipment and work areas meet approved safety, hygiene and operational standards.

Reliable Utilities

Power, water, cooling, drainage, gas and critical services support uninterrupted operations.

Preventive Maintenance

Planned inspections and servicing reduce emergencies, downtime and repeated failures.

Controlled Cost & Materials

Jobs, quotations, parts, labour, variations and payments are authorised and traceable.

Asset Visibility

Every critical asset has an owner, condition, service history, warranty and replacement status.

Professional Service Providers

Internal technicians and contractors deliver safe, timely, documented and testable work.

Authority and Boundaries:

• May inspect facilities, raise work orders, schedule approved maintenance, assign technicians and recommend emergency containment actions.
• May stop unsafe equipment or work, isolate a risk where competent to do so, and escalate any condition threatening life, property, revenue or compliance.
• May recommend repair, replacement, contractor engagement, materials, spare parts and project scope and capital priorities, subject to approval limits.
• May accept completed work only after testing, inspection, materials reconciliation, defect close-out and user confirmation.
• May not commit company funds, vary approved scope, select a conflicted supplier, approve own payment or authorise unsafe shortcuts outside delegated authority.
• May not conceal repeated failure, poor workmanship, downtime, missing parts, cost overrun, safety incident or incomplete work.

Operating Doctrine:

• Inspect. Diagnose. Plan. Authorise. Execute. Test. Record. Reconcile. Improve.
• The role operates under Publication ENIL-000. No maintenance job is complete until the work, materials, money, removed parts, testing, safety, evidence, handover and outstanding actions have been reconciled.

Principal Responsibilities

Facilities Leadership and Maintenance Strategy:

• Develop the annual, quarterly and monthly facilities plan, maintenance budget, critical-asset priorities and replacement roadmap.
• Establish one work-order, inspection, approval, execution, testing, handover and closure system across all locations.
• Maintain the facilities authority matrix, emergency contacts, service-level standards, escalation thresholds and management decision log.
• Lead daily technical reviews, weekly maintenance meetings, monthly performance reviews and quarterly asset-condition planning.

Preventive, Predictive and Corrective Maintenance:

• Create asset-specific preventive-maintenance calendars based on risk, manufacturer guidance, workload, condition and operating history.
• Ensure inspections, servicing, lubrication, calibration, cleaning, testing and replacement tasks are completed and evidenced on time.
• Investigate repeated failures using root-cause analysis; prohibit endless temporary repairs that transfer risk or increase lifecycle cost.
• Classify jobs as emergency, urgent, routine or planned/capital work and monitor response, downtime, completion and repeat fault.

Electrical, Power, Generator and Renewable-Energy Systems:

• Coordinate electrical distribution, panels, breakers, cabling, earthing, lighting, sockets, motors, pumps, generators, ATS and approved solar/inverter systems.
• Maintain generator service, load, fuel, oil, coolant, battery, run-hour, overhaul, test and spare-parts records.
• Prevent overloaded circuits, exposed wiring, unauthorised connections, bypassed protection and unsafe live work.
• Track power availability, diesel consumption, runtime, failures and energy-efficiency opportunities with Finance and Data Analysis.

HVAC, Refrigeration, Plumbing, Water and Drainage:

• Maintain air-conditioning, cold rooms, refrigerators, chillers, extractors, ventilation, water storage, pumps, pipes, toilets, sinks and drainage systems.
• Implement filter cleaning, gas/leak checks, temperature monitoring, descaling, flushing and scheduled servicing.
• Respond promptly to leaks, blockages, water contamination, inadequate cooling, condensation and wastewater risk.
• Protect fo