Facility Executive - Soft Services

Job Title

Facility Executive - Soft Services

Job Description Summary

Job Description

SCOPE OF WORKS (SOW)

Facility Executive/ Facility Lead

• SPOC from C&W for the FM Housekeeping service and overall admin work at site.

• Event management.

• Makes periodic inspections & walkthrough of the facility and equipment to determine if janitorial, cafeteria, break out area, Pantry, and Indoor gardening.

• Makes periodic inspections of the facility and equipment to determine to M&E and other services are adequate and whether repair work is needed, reviews safety equipment and procedures for adequacy.

• Coordinate with the AMC vendor partner to carry out the PPM services of the critical equipments.

• Monthly service invoice raising in the C&W ABS portal for the services provide at site.

• Innovate, suggest, and implement energy conservation ideas.

• Supervise the HK staff on daily basis of both the Fossil client location (Nebula & Indra Nagar Office)

• Assigns job to the subordinates, gives instructions, maintains discipline, and resolves difficult facility upkeeping and with all safety aspects.

• Co-ordinate with OEM for service obligation as per AMC & in case of breakdown of system.

• Oversees the inventory and ensure the adequate stock availability in the facility (Materials like M&E material, Housekeeping consumables, Toiletries, Stationary and other Cafeteria cleaning agent).

• Analyze / recommend solution on the complaint analysis in the House keeping & M&E services.

• Manage the office services needed to support department operations.

• Prepare shift schedule, Checklist, Job card job responsibility to all the designation of housekeeping staffs furthered to establishes and maintains essential records and files.

• Prepare training schedule and deep cleaning 52 PPM planner activities

• Maintain discipline and quality of work by all staff and record.

• Organize and coordinate formal weekly / monthly meeting with the CW backend Ops. team and client

• Conduct formal monthly meeting with sub-contractors.

• Preparation of Daily, Weekly and Monthly report as per the prescribe format.

• Prepare 52-week schedule to check periodic of the various equipment, operation of the equipment and preventive maintenance of the equipment.

• Service reports of all service calls to maintain.

• Equipment history cards to be created and maintained and to be updated by own technicians’ staff and vendor technicians

• Breakdown tracker to be kept updated. Turnaround Time as per contract to be tracked and reported.

• Oversees activities of contractors, vendor personnel, and suppliers

• Supervises all activities related to facilities on a day-to-day cleaning.

• Reviews the performance of support staff and oversee rotation schedules.

• Inspect the facilities at least thrice a day to ensure clean and hygienic conditions.

• Inspects and evaluate physical condition of the office space, toilets, cafeteria, break out area and pantry.

• Regular check in all the pantry to ensure the materials expiry date and refilling of all stuffs.

• To ensure the grooming of pantry staff, housekeeping staffs.

• Conduct daily meetings with cleaning staff.

• Provide frequent TBT training to all housekeeping staff

• Direct the complaint to the concerned vendor and track till closure.

• Ensure all safety guidelines/ requirements are adhered to by team members/vendors.

• Support the client on the overall admin works.

• Responsible for overall upkeep of the site to high standards of operations, maintenance.

• Periodically review / amend checklist, operation steps, spares parts consumption analysis.

INCO: “Cushman & Wakefield”