Facility and Admin Officer

Job title: Facility and Admin Officer

We are seeking a Facility and Admin Officer to support effective and efficient facilities services and act as the initial point of contact for the Facilities department, with strong security awareness and health & safety knowledge.

Responsibilities

• Ensure the delivery of Facilities Management services to a high standard and identify opportunities to continuously improve FM operations.
• Effectively manage vendors on a daily basis (cleaning, maintenance, pest control), ensuring all SLAs and KPIs are maintained.
• Prepare monthly budgets and coordinate the purchase of stationery and consumables for office use.
• Organize and maintain records for invoices, expenses, and financial records relating to facility/admin operations.
• Act as point of contact for the company, department, and contractors, maintaining lines of communication (email, mail, telephone).
• Support the Facilities Manager and team with administration requirements.
• Liaise with service providers and contractors to ensure quality delivery on all projects.
• Carry out general health and safety duties, including risk assessments and contractor monitoring.
• Ensure adherence to procedures for all purchase requisitions and invoices within Facilities.
• Ensure signage on site is appropriate and current at all times.
• Assist with event setups.

Requirements

• 1–3 years' experience in a similar role.
• HND/BSc in any related field.
• Excellent interpersonal, communication, and organisational skills.
• Ability to work under pressure and multi-task effectively.
• Well organised with excellent attention to detail and accuracy.
• A "can do" attitude with strong initiative and self-motivation.
• Good clerical, administrative, and numeric/planning skills.
• Self-starter with a bias for technology.

Benefits

• Competitive pay and benefits.

• Health insurance cover.

• Frequent performance chats and reviews.

• High-performing, passionate team with a fun work culture.

• Notes

• Only shortlisted candidates will be contacted.