About this role
Facilities Technician/Office Coordinator
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues.
Responsibilities
- Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.
- Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.
- Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.
- Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.
- Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.
- Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.
- Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.
- Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy.
- Previous experience in office coordination, facilities support, workplace services, or a similar administrative environment.
- Ability to handle multiple priorities in a fast-paced setting while maintaining strong attention to detail and follow-through.
- Comfortable performing light physical tasks such as moving furniture, setting up rooms, stocking supplies, and completing minor facility repairs.
- Strong communication skills with the ability to interact professionally with employees, visitors, contractors, and building management.
- Experience responding to service requests and coordinating with internal teams and outside vendors to resolve issues efficiently.
- Working knowledge of clerical and front office support activities, including receptionist duties, document scanning, and answering inbound calls.
- Basic understanding of workplace safety practices, office cleanliness standards, and general facility maintenance procedures.