Facilities/Mailroom Specialist

Facilities/Mailroom Specialist

Location: San Diego, CA

Contract length: 6 months then conversion

Schedule: 40 hrs, 8a to 5p

Pay: $16/hr to $20.50/hr, DOE

Job Overview:

The Facilities Specialist plays an important role in the organization by performing a number of tasks related to the company's physical facilities. The role is primarily responsible, under direct supervision, for the setup and maintenance of vendor accounts, processing invoices for branch-related items, handling maintenance issues for corporate, and assisting with the mailroom function.

Job Responsibilities:

• Set up, delete, and change all company users for Staples and FedEx accounts. Review all orders to ensure they are business-related items or IT pre-approved items
• Process invoices relating to Staples, ShredIt, and other vendors for all the branches and corporate maintenance and repair
• Work with the landlord on landlord-related maintenance issues, such as A/C, heat, restroom and breakroom repairs, etc.
• Issue, deactivate, and maintain master spreadsheet for access cards and gym forms for corporate employees
• Process incoming letter jobs from multiple departments to ensure they are sent out within time frames specified
• Order supplies for the corporate office, such as breakroom items, paper, envelopes, etc.
• Assist with the sorting and distributing of incoming/outgoing mail
• Transport oversized and certified mail daily to the post office
• Perform other duties/projects as assigned

Required Qualifications:

• High School Diploma or equivalent, required
• Minimum two years of facilities experience
• Excellent verbal and written communication skills required
• Highly organized and detail-oriented; the ability to work in a fast-paced, metrics-driven environment is required
• Proficiency in Microsoft Office Suite, Word, Excel, Wiki, collaborative cloud-based programs, and third-party software applications required

Preferred Qualifications:

• Highly organized and detail-oriented; the ability to work in a fast-paced, deadline-driven environment is required
• Prior experience preparing certified mail preferred
• Excellent customer service focus
• Good interpersonal/problem-solving skills and results-orientation
• Strong oral and written communication skills

EEO Statement

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain and not a domain with an alternative extension like .net, .org, or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.