Facilities Coordinator (Projects)

Facilities Coordinator (Projects)

Job Overview

The Facilities Coordinator (Projects) is responsible for coordinating the planning, execution, and delivery of facilities-related capital and operational initiatives. Reporting to the Manager Facilities Operations, this role ensures projects and day-to-day facilities activities are completed efficiently, safely, and in alignment with corporate standards.

This position combines facilities coordination with project execution, vendor coordination, and technical activities, acting as a central point of coordination for assigned projects and operational workstreams, without direct supervisory responsibility.

Job Responsibilities

• Coordinate facilities projects (capital and expense), including scope development, scheduling, budget tracking, and execution.
• Act as the primary point of contact for project activities, coordinating internal stakeholders, consultants, and contractors.
• Monitor progress, risks, and issues, and maintain project documentation (drawings, contracts, reports, close-out).
• Coordinate site logistics, access, and communications to minimize operational disruption.
• Support day-to-day facilities operations, including access control, space planning, service requests, and asset tracking.
• Coordinate vendors and service providers, including scheduling, site access, oversight of work, and invoice review.
• Perform basic contract administration, ensuring scope completion and vendor compliance with safety and site requirements.
• Coordinate maintenance, inspections, and service activities related to building systems (HVAC, electrical, life safety).
• Ensure compliance with applicable codes, standards, and internal policies; track deficiencies and corrective actions.
• Maintain accurate records and reporting within internal systems (e.g., ServiceNow), and prepare status updates for leadership.
• Provide backup coverage for facilities operations functions and contribute to process improvements.
• Perform other duties as assigned.

Qualifications

• Post-secondary education in Facilities Management, Engineering Technology, Business Administration, or a related field.

• 2–4 years of experience in facilities coordination, project coordination, or building operations.

• Experience coordinating projects or construction activities, including vendor coordination, scheduling, and basic contract administration.

• Working knowledge of building systems (HVAC, electrical, life safety), maintenance practices, and regulatory requirements.

• Proficiency in Microsoft Office; experience with facilities or project management systems (e.g., ServiceNow) is an asset.

• Strong organizational, communication, and time management skills, with the ability to manage multiple priorities and maintain accurate documentation.

• Professional certifications or progress toward CET, FMP, or PMP are considered an asset.

• Diversity Equity, Inclusion & Belonging

• At Wawanesa, we are committed to Diversity, Equity, Inclusion and Belonging (DEIB) and believe that our strength lies in the diversity of our people – this is supported by having a representative workforce.

• We welcome applications from all qualified candidates, including racialized persons, women, Indigenous Peoples, persons with disabilities, members of the 2SLGBTQIA+ community, gender-diverse and neurodiverse individuals, and anyone who can contribute to the further diversification of thought and ideas.

• We aim to ensure our recruitment process is accessible to all candidates. All Wawanesa job applicants are subject to Wawanesa's Privacy Policy.

• Please note that the recruitment process this position may involve the use of AI tools to screen, assess, or select applicants. All final decisions are taken or reviewed by human recruiters and human hiring leaders in compliance with all applicable legislation.