About this role
Facilities Coordinator
Insomniac Events is seeking a hands-on, detail-oriented Facilities Coordinator to support the day-to-day operations of our Calabasas headquarters. This role helps ensure the office is welcoming, functional, secure, and well maintained for both employees and guests.
This position operates as part of a collaborative front office and facilities team, with shared responsibility across reception coverage and backend facilities operations. Team members rotate focus between front-facing responsibilities and operational support, while also maintaining ownership over specific areas to ensure consistency and accountability.
RESPONSIBILITIES
-
Front Office & Guest Experience
-
Greet and welcome guests and visitors; ensure a friendly, professional reception experience
-
Answer, screen, and forward incoming phone calls promptly and courteously
-
Maintain cleanliness and presentation of the reception area, front entrance, and lobby
-
Provide accurate, basic information in person and via phone/email
-
Monitor and maintain office access and security from the front desk
-
Track guests, ensure sign-in compliance, and monitor visitor access
-
Facility Maintenance & Walkthroughs
-
Conduct daily walkthroughs of the building and exterior to ensure cleanliness, functionality, and safety of all areas, including restrooms, kitchens, lighting, doors, and parking lots
-
Troubleshoot equipment issues and coordinate or escalate repairs as needed
-
Maintain recycling, cleanliness, and sustainability practices across common areas
-
Kitch