Facilities Coordinator

Facilities Coordinator

Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.

Responsibilities

• Daily walk through of office space to maintain the appearance of the office

• Address facility related employee requests and concerns

• Track inventory and coordinate delivery of office and breakout area supplies

• Review quotations and process internal purchase requests

• Facilitate clean up food/drinks/refreshments for meetings and events

• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams

• Maintenance of office equipment

• Light repair

• Placing and logging service calls

• Escorting and supervising vendors/repair techs while on the premises

• Facilitate all internal moves and set up of new hires (supplies, etc.)

• Sorting and distribution of incoming mail

• Create courier bookings and oversee international shipments, as required

• Participate in ISO meetings and contribute to certification retention

• Knowledge and Experience

• Minimum 2+ years of Facilities work experience

• Excellent communication and negotiating skills

• Proficiency in Microsoft Office Suite

• Organized and able to multi-task

• Able to work independently and complete necessary tasks without consistent supervision

• Outgoing personality with a positive “can do” attitude

• Excellent service mentality

• Ability to work weekends when necessary

• Open to new duties, responsibilities, and change

• Experience in a dynamic, 100+ person office environment

• Physical ability