Facilities Assistant

Facilities Assistant

The Facilities Department is seeking an office support professional. The associate will be based primarily at the Hunt Valley office but may occasionally be required to travel to one of our six other locations: Rosedale, Bel Air, Westminster, Owings Mills, Perry Point, and Towson.

This is a full-time position scheduled Monday through Friday, five days per week, from 8:30 a.m. to 5:15 p.m.

This role will support the Facilities Coordinator’s day-to-day responsibilities, allowing the coordinator to dedicate more time to assisting the Facilities Manager with projects and addressing maintenance needs at other locations.

Primary responsibilities include:

· Restock supplies in kitchens and coffee bars.

· Restock office supply closets.

· Maintain an inventory of commonly used items and notify the Facilities Coordinator when supplies need to be reordered.

· Perform data entry by updating tracking spreadsheets and maintaining information in N-Contracts.

· Review incoming Service Desk tickets and emails, resolve appropriate requests, and route other items to the Facilities Coordinator or Facilities Manager.

· Schedule and complete routine cleanouts of shared refrigerators, coordinating with other offices as needed.

· Assist with setup and cleanup for catered events.

· Assist with setting up training rooms for meetings and events.

· Respond to urgent facilities-related needs from employees in the Hunt Valley office.

· Meet with vendors as needed.

• Credit Check and Background Check clearance required to start

• Ability to multitask and communicate effectively

• Solid data entry skills with close attention to detail and accuracy with a sense of urgency and detail

• Proficiency with Microsoft Word and Microsoft Excel.

• Experience managing inventory, hospitality industry and/or facilities industry experience preferred

• Comfortable learning internal systems and following established financial service procedures.