External Permits Manager

About the Role External Permits Manager will lead the detailed execution, coordination, and tracking of all permit and approval applications for the GO Expansion On-Corridor Works in the GTHA, ensuring timely and compliant submissions that align with project requirements. What You'll Do

• Permit Identification & Planning: Review project documentation to identify all permit requirements; maintain a comprehensive permit register aligned with the project schedule; support submission timelines and dependencies.
• Application Preparation & Submission: Prepare and submit permit applications (Street occupancy, Road cut, Building, Environmental approvals (EASR, PTTW), TRCA and other authority permits); ensure submissions are complete, compliant, and include required documentation; follow authority-specific processes.
• Tracking & Progress Monitoring: Maintain permit trackers; monitor submission dates and approval timelines; track responses and resubmissions; highlight risks to PLAA Manager.
• Stakeholder Coordination: Coordinate meetings with external stakeholders and authorities; prepare agendas, minutes, and action logs; support relationship management under the PLAA Manager's direction.
• Technical & Cross-Functional Coordination: Liaise with Design teams, Consultants, and Construction teams; collect inputs for permit submissions; ensure alignment of submission content with design intent.
• Compliance & Documentation: Ensure all documents and approvals are uploaded to required registries; maintain version-controlled, audit-ready records of all submissions and approvals.
• Issue Identification & Support: Identify issues affecting permit approvals; escalate appropriately; support development of mitigation measures; assist in resolving authority comments.
• Lands & Access: Track land access requirements and related documentation; prepare and submit Permit to Enter (PTE) requests; maintain records of land and property agreements. What We're Looking For
• Experience: 3–5 years of relevant experience in permitting or infrastructure projects (mandatory).
• Education: Bachelor’s degree in engineering, planning, or related field.
• Regulatory Know-How: Strong working knowledge of regulatory processes and permit requirements.
• Desirable: Experience on transit or large infrastructure projects; knowledge of Ontario regulatory frameworks and legislation; professional certification (EIT, PMP, etc.).
• Competencies: Strong coordination and multitasking ability; high attention to detail; clear communication skills; ability to work in fast-paced environments; problem-solving mindset. Nice to Have
• Transit or large infrastructure project experience (nice to have). Compensation & Benefits
• The expected compensation for this role is CAD 105,000 – 135,000 per year, plus benefits and eligibility for an annual performance bonus. Final compensation will be based on skills, experience, and internal equity.