Expat Admin Officer

Expat Admin Officer

Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.

We are recruiting to fill the position below:

Location: Lagos

Description

• Expatriate Personnel Administration: Coordinate the administrative processes for expatriate employees, ensuring personnel records, employment documentation, and assignment details are accurate and up to date.

• Immigration and Work Permit Management: Coordinate the processing, renewal, and tracking of expatriate work permits, residence permits, visas, and other immigration documents in compliance with applicable regulations.

• Travel and Logistics Coordination: Arrange international and domestic travel, flight bookings, airport pickups, transportation, and other logistical requirements for expatriate personnel.

• Accommodation and Welfare: Coordinate accommodation, hotel reservations, camp assignments, and other welfare arrangements to ensure expatriates are adequately accommodated during their assignments.

• Onboarding and Mobilisation: Facilitate the onboarding, mobilisation, demobilisation, and repatriation of expatriate personnel, ensuring all required documentation, travel arrangements, and administrative clearances are completed.

• Liaison with Government Agencies: Liaise with relevant immigration authorities, government agencies, embassies, external consultants, and service providers on expatriate-related matters.

• Personnel Records and Documentation: Maintain an organised database of expatriate employees, including passport details, visa status, work permits, medical fitness certificates, contract dates, and other relevant documentation, with appropriate access controls.

• Contract and Assignment Monitoring: Track employment contracts, assignment durations, rotation schedules, leave periods, and document expiry dates to ensure timely renewals and continuity of operations.

• Expatriate Welfare and Support: Respond to expatriates' administrative enquiries and coordinate support relating to travel, accommodation, transportation, documentation, and general welfare.

• Compliance and Regulatory Reporting: Ensure expatriate administration activities comply with company policies, immigration requirements, labour regulations, and applicable expatriate employment procedures.

• Vendor and Service Provider Coordination: Coordinate with travel agencies, relocation companies, accommodation providers, immigration consultants, and other service providers to ensure timely and cost-effective service delivery.

• Expense and Cost Administration: Monitor and process expatriate-related administrative expenses, including travel, accommodation, visa processing, relocation, and other approved costs, ensuring proper documentation and adherence to budgets.

• Reporting and Documentation: Prepare periodic reports on expatriate headcount, immigration status, permit renewals, mobilisation schedules, assignment status, and administrative expenditure.

• Stakeholder Coordination: Work closely with Human Resources, Recruitment, Finance, Logistics, HSE, and relevant project teams to facilitate the smooth administration and deployment of expatriate personnel.

• Continuous Improvement and Confidentiality: Identify opportunities to improve expatriate administration processes while maintaining the confidentiality and security of employee information and sensitive immigration documents.

• Key Requirements for Recruitments

• Bachelor's Degree in Human Resources, Business Administration, International Relations, or a related discipline.

• Relevant experience in expatriate administration, HR administration, immigration coordination, or personnel logistics.

• Knowledge of Nigerian immigration procedures and expatriate documentation requirements.

• Experience coordinating work permits, visas, travel arrangements, accommodation, and personnel mobilization.

• Strong organizational, communication, documentation, and stakeholder-management skills.

• Proficiency in Microsoft Office and personnel record-management systems.

• Ability to manage multiple assignments, monitor deadlines, and maintain accurate administrative records.

Job Requirements

• A degree in any of the social sciences with a minimum of 5 years of work experience
• Knowledge of human resources policies & procedures
• Knowledge of French is an added advantage
• Excellent interpersonal relationship skills
• Ability to work in a team and to work under pressure, with minimum supervision,
• Ability to use Microsoft Office tools (Word/Excel/PowerPoint/Power BI), data management & analysis, and process tools.

Application Closing Date

2nd November, 2026.