Expat Admin Officer

Expat Admin Officer Amaiden Operator Location: Lagos State, Nigeria Category: Others Job Type: Contracts Job Nature: STANDARD Date of Expiry: 2nd of November

Description

• Main Functions

• To manage the administrative processes for expatriates, their dependents, and national employees undertaking international assignments, ensuring smooth onboarding, assignment support, offboarding, travel coordination, and timely payment of allowances and expense claims.

• Tasks and Responsibilities

• Coordinate pre-boarding, onboarding, and offboarding processes for expatriates and their dependents, including documentation, airport reception, accommodation, and induction.

• Maintain accurate expatriate records on HR Direct and coordinate account creation, account opening letters, and other administrative requirements.

• Manage expatriate travel entitlements, allowances, salary advances, mission claims, and expense reimbursements in line with company policies.

• Coordinate international assignments and training, including immigration documentation, visa processing, travel arrangements, shipment of personal effects, and return logistics.

• Liaise with schools to secure placements for expatriate children, process school fee invoices, and ensure timely payments.

• Work with Travel Management, Finance, Treasury, Technical Logistics, Facilities Management, HR, and Head Office to resolve expatriate administrative needs.

• Coordinate accommodation arrangements, transportation, airport reception, and other relocation support services.

• Support annual induction seminars for new expatriates and employees returning from international assignments.

• Ensure compliance with company policies, HSEQ requirements, and cost-efficiency initiatives.

• Perform other duties and projects as assigned by management.

• Job Requirements / Qualifications

• Bachelor's degree in Social Sciences or a related discipline.

• Minimum of five (5) years of relevant work experience in expatriate administration, human resources, mobility, or personnel administration.

• Knowledge of HR policies, procedures, and expatriate administration processes.

• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Power BI.

• Experience with HR Direct, data management, analysis, and administrative process tools.

• Excellent interpersonal, communication, and coordination skills.

• Ability to work effectively in a multicultural environment, under pressure, and with minimal supervision.

• Knowledge of French is an added advantage.