Executive Virtual Assistant – Business Operations, Scheduling & Outbound Calling

Executive Virtual Assistant – Business Operations, Scheduling & Outbound Calling

Client Overview

A growing precision power washing business providing residential and commercial cleaning services. The business is currently focused on expanding its commercial operations and building a stronger internal support structure to manage daily administrative tasks, scheduling, outreach, and business development activities.

Job Description

We are seeking a proactive, highly organized, and versatile Virtual Assistant / Executive Administrative Assistant to provide direct support to the business owner and assist with day-to-day operations.

This role will involve a variety of administrative and operational responsibilities, including managing the owner's calendar, scheduling meetings, making outbound calls, completing assigned tasks, and helping coordinate business activities. The successful candidate should be comfortable handling different priorities, as tasks may vary from routine scheduling and follow-ups to researching equipment requirements, organizing business information, and assisting with recruitment.

The ideal candidate is someone who takes initiative, follows through on assigned tasks, communicates confidently over the phone, and can work independently with minimal supervision. Since the business is currently prioritizing commercial growth, the VA will also assist with commercial outreach and administrative support related to sales activities.

Schedule

• 40 hours per week, aligned with the client's business hours

Responsibilities

• Executive & Administrative Support

• Manage the business owner's calendar, appointments, and daily schedule.

• Organize task lists and ensure assigned activities are completed on time.

• Handle a variety of administrative and operational tasks as they arise.

• Research and prepare information such as equipment lists, business requirements, and operational checklists.

• Maintain organized records, documents, and business information.

• Proactively follow up on outstanding tasks and deadlines.

• Scheduling & Meeting Coordination

• Schedule meetings with clients, business contacts, accountants, and other professional service providers.

• Coordinate meeting times based on availability and calendar requirements.

• Send meeting confirmations and ensure relevant details are properly recorded.

• Manage appointment changes, reminders, and follow-ups.

• Outbound Calling & Commercial Outreach

• Make outbound calls using contact lists and instructions provided by the business owner.

• Support commercial outreach and follow-up activities.

• Communicate professionally with prospective clients and business contacts.

• Gather relevant information, identify potential opportunities, and relay call outcomes.

• Maintain accurate records of calls, conversations, and follow-up requirements.

• CRM & Business Administration

• Work with the company's internally developed CRM system.

• Update contact information, call records, and relevant business details.

• Maintain accurate and organized data.

• Assist with email and other administrative follow-ups as required.

• Recruitment & Hiring Support

• Assist with recruitment-related administrative tasks as the business expands.

• Help coordinate interviews and candidate schedules.

• Communicate with applicants and organize recruitment information.

• Provide general administrative support throughout the hiring process.

Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant.

• Strong verbal and written English communication skills.

• Clear and professional phone communication skills.

• Ability to make outbound calls confidently.

• Strong organizational and time-management skills.

• Ability to manage multiple tasks and shifting priorities.

• Proficiency in office software, email, calendars, and scheduling tools.

• Comfortable learning and working with an internally developed CRM.

• Proactive attitude with strong attention to detail.

• Ability to work independently and take ownership of assigned tasks.

• Reliable internet connection and a suitable remote working environment.

• Preferred Qualifications

• Experience supporting business owners or executives.

• Background in commercial sales support, appointment setting, or lead generation.

• Experience with recruitment coordination or hiring administration.

• Familiarity with CRM systems and business operations.

• Experience working with service-based businesses, construction, maintenance, or home services.

• Neutral or easily understandable English accent for client-facing calls.

• Scope & Engagement

• Full-time engagement, approximately 40 hours per week.

• Remote position providing direct support to the business owner.

• Primary focus on executive assistance, scheduling, administrative coordination, and outbound calling.

• Commercial operations will be the initial priority, with residential activities remaining primarily managed by the business owner.

• Responsibilities may expand as the business grows.

• The client is looking for someone who can start as soon as possible, ideally no later than Wednesday.

• The client will provide access to its internally developed CRM and relevant business tools.

• Why Join This Team?

• Work directly with the business owner and contribute to business growth.

• Take on a varied role with exposure to sales, operations, administration, and recruitment.

• Be part of a growing business with opportunities to take on additional responsibilities.

• Develop experience supporting commercial business operations.

• Make a meaningful contribution to improving the owner's productivity and day-to-day workflow.

• Independent Contractor Perks

• Permanent Work from home

• Immediate Hiring

• Health Insurance Coverage for eligible locations

• Note

• One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

• Job Category: Administration

• Job Type: Full Time (35 hours or more per week)

• Work Schedule and Timezone: Central Standard Time, Full-Time (40 hours per week) 8am-5pm

• Published on: Nov 02 2026

• BruntWork will never ask you for money or any other form of payment. If someone claiming to represent BruntWork is requesting a payment from you, please let us know at

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