Executive Personal Assistant

Executive Personal Assistant

Johnannesburg, South Africa

About the job Executive Personal Assistant

JOB PURPOSE

Ensure that the operational running of the Executive Office and all key stakeholders pertaining is managed effectively and efficiently, while exercising professionalism and confidentiality.

RESPONSIBILITIES

• Stakeholder Engagement

• Contribute to stakeholder engagement through engaging with internal and external stakeholders, finding out their needs/issues/concern and reacting to these by arranging meetings and events and drafting supporting materials to promote understanding and commitment.

• Engage across all levels of the organisation, up to Board level.

• Business Meetings / Events Arrangement

• Schedule appointments, make arrangements for internal and external meetings and conferences, and organise travel plans following instructions to ensure more senior colleagues or a senior executive make best use of their time.

• Operations Management

• Provide operational support by performing a range of route activities using existing systems and protocols.

• Exercise discretion in carrying out activities.

• Work Scheduling and Allocation

• Organise own work schedule to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.

• Client & Customer Management

• Help manage internal and external clients by carrying out standard activities and providing support to others.

• Internal Communications

• Use the internal communications system to access specific information.

• Budgeting and Costing

• Carry out simple tasks as part of the budgeting process.

• Facilities

• Support others by performing a range of facilities management activities.

• BEHAVIORAL COMPETENCIES

• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.

• Ensures Accountability: Holds self and others accountable to meet commitments.

• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.

• Communicates Effectively: Develops and delivers clear communication tailored to different audiences.

• Drives Results: Consistently achieves results, even under tough circumstances.

• Manages Complexity: Makes sense of complex and contradictory information to effectively solve problems.

• Being Resilient: Rebounds from setbacks and adversity when facing difficult situations.

• Instills Trust: Gains confidence and trust of others through honesty, integrity, and authenticity.

SKILLS

• Planning and Organising

• Account/Client Management

• Verbal Communication

• Policy and Procedures

• Action Planning

• Costing and Budgeting

• Reporting

• TOOLS

• MS Office (Word, Excel, PowerPoint, Outlook)

EDUCATION

• Grade 12 / SAQA Accredited Equivalent (Essential)

• Secretarial diploma (Advantageous)

EXPERIENCE

• At least 10 or more years' experience supporting executive management (Essential)

• Apply for Position

• Or refer someone

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