About this role
Job Overview
We are seeking a highly organized, proactive, and discreet Executive Office Manager to support the Board of Directors and manage the day-to-day operations of the executive office.
The role will be responsible for coordinating Board calendars, meetings, travel, documentation, correspondence, follow-ups, and communication with internal and external stakeholders. The ideal candidate will have strong experience supporting Board Members, C-suite executives, or senior leadership within a corporate or group environment.
This position requires a high level of confidentiality, professionalism, organization, and attention to detail.
Key Responsibilities
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Manage the daily operations of the executive office supporting the Board of Directors.
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Coordinate Board calendars, meetings, appointments, and travel arrangements.
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Prepare meeting agendas, presentations, reports, minutes, and follow-up action items.
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Handle confidential correspondence, documents, and sensitive information with discretion.
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Coordinate communication between the Board and internal and external stakeholders.
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Track and follow up on key decisions and action items to ensure timely completion.
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Organize Board meetings, executive meetings, and corporate events.
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Maintain accurate records, filing systems, and Board-related documentation.
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Liaise with internal departments to facilitate communication and execution of executive directives.
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Support strategic initiatives, special projects, and other assignments from senior leadership.
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Ensure the executive office operates efficiently and maintains high professional standards.
Qualifications & Experience
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Bachelor's degree in Business Administration, Management, or a related field.
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5–8 years of experience in an Executive Office, Office Manager, Executive Assistant, or similar role.
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Proven experience supporting Board Members, C-suite executives, or senior leadership.
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Strong experience managing executive calendars, meetings, travel, correspondence, and confidential documentation.
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Excellent written and verbal English communication skills; Arabic is an advantage.
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Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; familiarity with Microsoft Teams.
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Strong organizational, multitasking, and time-management skills.
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High level of professionalism, discretion, integrity, and confidentiality.
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Ability to work independently and manage multiple priorities in a fast-paced environment.
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Experience within a large corporate organization, holding group, or multinational company is highly preferred.
Key Skills
Executive Office Management | Board-Level Support | Calendar & Meeting Management | Executive Correspondence | Board Documentation | Travel & Event Coordination | Stakeholder Management | Confidential Information Handling | Action Tracking | Microsoft Office | Time Management