Executive Business Administrator

Executive Business Administrator

United States, California, Mountain View

4 days / week in-office

Travel Less than 25%

Profession Administration

Discipline Business Support

Role type Individual Contributor

Employment type Full-Time

Overview

The AI Experiences (AIX) Monetization Product team is driving the next generation of AI-powered business growth and monetization across Microsoft. We are seeking an experienced Executive Business Administrator who excels in fast-paced environments, thrives in ambiguity, and brings operational rigor to complex organizations.

As an Executive Business Administrator, you will support multiple executive leaders and provide strategic business support across the organization. As a trusted partner, you will help maximize leadership effectiveness by driving operational excellence, enabling organizational priorities, managing critical business rhythms, and fostering collaboration across a broad network of stakeholders. This role requires sound judgment, executive presence, and the ability to balance competing priorities while operating with a high degree of autonomy in a fast-paced environment

Success in this role requires sound judgment, business acumen, executive presence, and the ability to anticipate needs while managing multiple priorities in a highly dynamic environment.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Starting January 26, 2026, Microsoft AI (MAI) employees who live within a 50- mile commute of a designated Microsoft office in the U.S. or 25-mile commute of a non-U.S., country-specific location are expected to work from the office at least four days per week. This expectation is subject to local law and may vary by jurisdiction.

Responsibilities

• Strategic Calendar & Executive Time Management
• Drive proactive calendar management and executive prioritization, ensuring alignment to organizational objectives and business priorities. Exercise judgment in balancing competing demands and maximizing executive effectiveness.
• Cross-Functional Collaboration & Stakeholder Management
• Build and maintain trusted relationships across organizations and act as a key liaison among internal and external stakeholders.
• Facilitate communication, drive alignment, and help accelerate decision-making across complex business initiatives.
• Meeting, Event & Offsite Management
• Own the planning, logistics, coordination, and execution of leadership meetings, offsites, town halls, employee engagement events, and strategic business forums while managing multiple deadlines and priorities.
• Travel & Executive Readiness
• Coordinate complex domestic and international travel, create detailed itineraries, manage trip preparation and expense activities, and ensure leaders are prepared for high-impact engagements.
• Space Management
• Partner with Space Lead with space-management process and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members. Addresses and resolves high-level space re