Executive Business Administrator

Executive Business Administrator

United States, Washington, Redmond

Job description

Company and benefits

Job number

200051777

Date posted

Sep 04, 2026

Work site

3 days / week in-office

Travel

25-50%

Profession

Administration

Discipline

Business Support

Role type

Individual Contributor

Employment type

Full-Time

Overview

The Engineering & Architecture Group (EAG) within Industry Solutions Delivery (ISD) and Microsoft Frontier Company is a global organization of architects, engineers, data scientists, security experts, designers, and technical leaders who help customers achieve business outcomes through secure, scalable, and intelligent solutions. EAG provides deep technical leadership across cloud, AI, data, security, engineering, and architecture disciplines, enabling customers and partners to solve complex challenges, accelerate innovation, and maximize the value of Microsoft technologies. Through a combination of technical expertise, cross-functional collaboration, and AI-first practices, EAG turns complexity into clarity and helps organizations build resilient, future-ready solutions.

EAG is a high-impact engineering organization focused on driving operational excellence, strategic execution, and cross-functional alignment across critical engineering priorities. We partner closely with leaders, product teams, and business stakeholders to enable scale, clarity, and momentum across complex initiatives. This role provides executive administrative support to the EAG Vice President of Engineering and requires sound judgment, discretion, organization, and the ability to operate effectively in a fast-paced, dynamic environment.

Responsibilities

• Calendar Manaement and Meeting Logistics

• Provides strategic calendar management and time planning support for manager(s) (e.g., Corporate Vice President [CVP], Executive Vice President [EVP]). Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.

• Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff.

• Leads and owns decision making processes in close partnership with peers and stakeholders (e.g., Chiefs of Staff, Business Managers, Human Resources) and external leaders/business support.

• Exercises a sense of priority and awareness for high impact meetings, and urgent business needs, and ensures follow-up.

• Proactively engages with leader and key stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information

• as needed.

• Manages ambiguity and remains calm in dynamic situations.

• Cross-Functional Collaboration and Communication

• Strengthens their network (internally and externally) across organizations to enable their team and leader's work.

• Proactively drives communication and liaises between executives, central teams, and other business partners to share information and proven practices that drive efficiency.

• Uses executive maturity and independent judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader.

• Communicates with executive maturity to external partners/audiences and third parties. Represents and acts as extension of manager's/team's brand and Microsoft's core values.

• Discipline Growth and Development

• Provide