Executive Associate

Executive Associate

Presbyterian Rust Medical Center is seeking an organized, proactive Executive Assistant to support executive leadership. This position manages executive schedules, coordinates meetings and communications, prepares materials, and follows through on priorities that support the medical center’s daily operations.

The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload. This role requires qualities such as adaptability, flexibility, dependability and accountability. Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.

The ideal candidate brings professionalism, discretion, and sound judgment, along with the ability to anticipate needs and manage competing demands in a busy healthcare environment.

Type of Opportunity: Full time Job Exempt: No Job is based: Presbyterian Rust Medical Center Work Shift: Days (United States of America)

Responsibilities

• May Coordinate and attend meetings, Board Committees or PHS Councils

• Prepares Board or Committee materials and takes meeting minutes

• Develops efficient systems for tracking performance measures for key metrics related to the Exec Associate role

• Communicates and/or coordinates Executives instructions to others

• Familiar with the business strategy, processes and procedures

• Provides project coordination on leadership level projects and activities

• Performs secretarial, administrative and general office work, including preparing correspondence, reports, presentations and other documents

• Manage executive calendars, prioritize scheduling requests, and coordinate meetings, appointments, and travel.

• Prepare meeting agendas, presentations, correspondence, reports, and other executive materials.

• Coordinate leadership and committee meetings, including logistics, minutes, and follow-up on action items.

• Serve as a professional point of contact for executive leadership, communicating effectively with physicians, staff, patients, and external partners.

• Track deadlines, executive commitments, and assigned projects to ensure timely completion.

Qualifications

• High school diploma or equivalent.

• Five to eight years experience in executive or administrative secretarial roles.

• Requires exceptional organizational and people skills.

• Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions.

• Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment.

• The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload.

• This role requires qualities such as adaptability, flexibility, dependability and accountability. Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.

• All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.

• Wellness

• Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.

• Why work at Presbyterian?

• As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.

• About Presbyterian Healthcare Services

• Presbyterian exists to improve the health of patients, members, and the communities we serve. We are locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1600 providers and nearly 4,700 nurses.

• Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.

• AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

• We're Determined to Support New Mexico's Well-Being | Presbyterian Healthcare Services

• Who We Are

• Here, we’re committed to a different way to make a difference.

• Presbyterian's story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, nurses, employees, board members, and volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than one in three New Mexicans.

• We are part of New Mexico's history and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.

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