Executive Associate -

Executive Associate -

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Key Responsibilities

• Provide high-level administrative support to the commercial analytics team, including senior leaders and large teams.

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.

• Manage travel itineraries, including flights, accommodations, and transportation, ensuring cost-effectiveness and adherence to company policies.

• Prepare and edit correspondence, presentations, reports, and other documents using MS Office Suite.

• Coordinates both individual and departmental meetings, off-site activities and meetings with vendors/suppliers; provides support for meetings by assuring technical requirements are met and providing meeting summaries upon request.

• Maintain and update various databases, spreadsheets, and shared documents.

• Assist in the preparation and coordination of team meetings, conferences, and events.

• Coordinate and track departmental expenses, including processing invoices and managing budgets.

• Serve as a point of contact for internal and external stakeholders, handling inquiries and providing timely and accurate information.

• Collaborate with cross-functional teams autonomously and departments to ensure seamless communication and coordination.

• Support the onboarding process for new team members, including arranging equipment, access, and training.

• Maintain confidentiality and handle sensitive information with discretion.

• Qualifications & Experience

• College degree in any discipline. Bachelor's degree or equivalent experience preferred.

• Minimum of 8-10 years of experience supporting senior leaders in a global matrix organization.

• Strong proficiency in office tools, including Ariba, Workday, SAP Concur, MS Teams, SharePoint, and the MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Exceptional attention to detail and accuracy in all work.

• Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.

• Ability to handle multiple tasks simultaneously and adapt to changing priorities.

• Proactive and self-motivated, with a strong sense of ownership and accountability.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Proven track record of collaboration with other executive associates in order to ensure business needs/goals are met.

• We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

• How We Work

• Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at

• Supporting People with Disabilities

• BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

• Candidate Rights

• BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

• For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

• For roles based in Washington State only: If you live in or expect to work from Washington State if hired for this position, please visit this page for important information about the Washington Fair Chance Act.

• Data Protection

• We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at

• Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

• If this posting is missing required information required by local law or incorrect, contact BMS with the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.