Executive Assistant

Executive Assistant

The vehicle is becoming more intelligent, connected, and defined by software. This is one of the most significant transformations in automotive history, and Visteon is helping lead it.

We create the digital cockpit, AI-powered software, and software-defined vehicle platforms that bring the next generation of mobility to life. Across 17 countries, our 10,000+ innovators work in close partnership with the world's leading automakers to transform breakthrough ideas into production-ready solutions for passenger, commercial and two-wheeler markets. What we build reaches millions of drivers worldwide.

Mission of the Role: Provide highly organized, responsive support to multiple Vice Presidents in a fast-paced global environment. Manage complex calendars, frequent domestic and international travel, expenses, meetings, and administrative priorities so leaders remain prepared and focused.

Key Objectives of this Role:

· Executive Support & Coordination

Manage complex calendars, shifting priorities, expenses, and executive communications.

Coordinate frequent domestic and international travel, including multi-city itineraries, visas, lodging, transportation, and contingency plans.

Prepare itineraries, meeting materials, presentations, and reports; serve as a responsive contact for stakeholders.

· Business Partner

Responsibilities

• Learn

• executive priorities and work styles; track decisions, deadlines, and

• follow-ups.

• Coordinate

• information across functions, regions, and time zones and support leadership

• meetings and visits.

• ·

• AI & Productivity

• Enablement

• Use

• Copilot and approved digital tools to improve scheduling, summaries, drafting,

• accuracy, and response time.

• Share

• effective tools and practices with the Executive Assistant team.

• ·

• Event Planning

• Coordinate

• meetings and events, including venues, lodging, transportation, catering,

• schedules, and participant communications.

• ·

• Project Management &

• Analytics

• Maintain

• trackers, organize data, and provide concise status summaries for assigned

• projects and commitments.

• Coordinate

• defined projects, escalate risks, and ensure timely completion.

Key Performance Indicators:

• ·

• Accurate

• calendars, travel plans, expense reports, and meeting materials delivered on

• time.

• ·

• Proactive

• resolution of conflicts, travel changes, and time-zone issues.

• ·

• Consistent

• confidentiality, policy compliance, and productivity gains through approved

• digital tools.

Qualification, Experience and Skills:

• ·

• 3+ years of administrative or executive support experience, preferably supporting

• Vice Presidents in a global organization.

• ·

• Proven

• success in a fast-paced environment supporting multiple leaders and competing

• priorities.

• ·

• Extensive

• domestic and international travel coordination experience, including complex

• itineraries, visas, and changes across time zones.

• ·

• Highly

• organized and detail-oriented, with sound judgment, initiative, discretion, and

• follow-through.

• ·

• Strong

• communication, relationship-building, Microsoft 365, and AI-tool skills.

• ·

Experience

• coordinating meetings, events, projects, budgets, and expense reporting across

• regions and cultures.

• ·

• Flexible

• to support time-sensitive international travel needs outside standard hours.

• ·

• Available

• to work a hybrid on-site schedule.

• ·

• Bachelor’s

• degree or equivalent practical experience preferred.

Key Behaviors:

• ·
• Detail-oriented,
• proactive, adaptable, results-driven, customer-focused, and resilient.

Reporting Structure:

• Reports to Executive

• Assistant to the CEO.

• Since 2000, Visteon has been advancing mobility through our state-of-the-art product portfolio that merges advanced displays, domain controllers, digital cockpit innovations, AI-enhanced software, and integrated EV architecture solutions. Alongside our global manufacturing footprint and deep engineering expertise we help OEMs all over the world create safer, cleaner, and more connected driving experiences. Just in 2025, Visteon recorded approximately $3.7 billion in annual sales and secured a record $7.4 billion in new business wins.

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