EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

Job Reference Number: BMA-227 Department: Office of the Commissioner Business Unit: Industry: Admin/Office Support Job Type: Permanent Positions Available: 1 Salary: R475 383,22 – R555 135,01

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The BMA is established as an armed service in terms of Section 199(3) of the constitution, a third in the country in addition to the South African National Defence Force (SANDF) and the South African Police Service (SAPS) through the Border Management Authority Act No 2 of 2020. The Border Management Authority invites suitable candidates to apply for the following vacant position

Job Description

The successful candidate will be expected to perform the following duties

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Completes a broad variety of administrative tasks for the Chief Officer including managing the active calendar of appointments; completing expense reports. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Chief Officer ‘s time and office. Communicates directly, and on behalf of the Chief Officer, with governance members, employees, and others, on matters related to Chief Officer ‘s Office. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief Officer. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the Chief Officer’s office and intemal Divisions demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the Chief Officer to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. To conduct research/ analysis as directed by the Chief Officer. To coordinate departmental reports and documentation for the governance meetings and other meetings with outside partners. Ensure that the division adheres to all organizational deadlines. Assist with the submission of mandatory reports and information. Prepare reports by collecting information for the Chief Officer. Co-ordinate and compile the Division’s monthly and quarterly reports. Edits and proofreads reports and presentations. Track commitments, report deadlines and manage follow-ups. Ensure general secretarial work including typing, answering telephones, managing diaries, appointments and arranging meetings. Receive and send correspondence on behalf of the Office. Proactively coordinate the preplanning of trips, including arranging appropriate travel and accommodations, agendas, necessary contacts, itineraries, visas, marketing materials and other necessary preparations. Draft and type letters, reports, memos and ensure that all documents are formatted to professional standard. Schedule and coordinate Committee meetings and coordinate the necessary documentations and meeting packs. Compile, transcribe, and distribute minutes of meetings when required. Oversee logistics and preparation of materials for meetings Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chief Officer. Promptly attentively respond to customer requests within established parameters and time frames. Support budgeting and bookkeeping procedures. Ensure Supply Chain management process are followed when making the necessary travel arrangements, including flights, accommodation, hire cars, etc. for the Division. Prepare quotations, requisitions and receipting on for Goods and Services received and ensure invoices are paid on time. Assist in reduction of wasteful expenditure by assisting the Chief Officer in ensuring that all minor work done by sub-contractors is executed.

Driver’s license assistance

Job Requirements

• Minimum qualifications

• An Undergraduate qualification in Administration, Office Management, Public Administration, Business Administration at NQF 7 as recognised by SAQA .

• Minimum experience

• Minimum of four (4) years experience in an executive assistant level.

• Other requirements

• Flexibility in working hours will be required to meet demands of the role.

• May be required to work overtime.

• Valid driver’s License

• The BMA is an equal opportunity employer committed to employment equity and workforce diversity preference may be given to suitably qualified candidates from designated groups in line with the BMA employment equity plan. The BMA reserves the right not to make an appointment to the advertised positions.

• It is the applicant’s responsibility to have all foreign qualifications evaluated by South African Qualification Authority (SAQA), confirm the appropriate NQF level and to provide proof of such evaluation report.

• Shortlisted candidates may be subjected to an interview and technical assessment(s) (which assesses the candidate’s demonstrated professional and technical competency against the job requirements and duties).

• Candidates potentially considered suitable after the interview and technical test(s) for senior positions, will be subjected to a competency assessment(which tests the candidate’s demonstrated proficiency in the professional dimensions attached to the level of the post);

• Employment suitability checks will be conducted on the shortlisted candidates (credit, criminal, citizenship, employment references and qualification verifications);

• Appointments will be subjected to a mandatory vetting/security clearance appropriate to the level of the position.

• NB: This position is being re-advertised, and candidates who previously applied are encouraged to reapply should they still be interested in the position.

• Closing date: 20 November 2026