About this role
Executive Assistant (Contract, Part-Time)
Umba is a fintech group building banking infrastructure for emerging markets.
We're looking for an experienced Executive Assistant to support our CEO on a part-time contract basis. This is a hands-on role with real ownership - you'll be the person keeping a demanding schedule coherent and making sure nothing falls through.
What you'll do
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Own the CEO's calendar: scheduling, rescheduling, protecting focus time, and structuring the week so meetings are batched rather than scattered
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Manage inbound email — triage, flag what needs attention, draft replies, and follow up on open threads
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Coordinate meetings with investors, partners, and the executive team across US, Irish, and East African time zones
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Support board and investor operations: scheduling, assembling quarterly update materials, and chasing inputs to deadline
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Process expenses, invoices, and vendor and subscription renewals
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Run research and prep work ahead of meetings: briefing notes, background on companies and people, agendas
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Build lightweight systems and documentation as you go, so the role gets more efficient over time
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What we're looking for
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3+ years supporting a founder, executive, or senior leader
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Excellent written English and sound judgment about tone — you'll be corresponding on the CEO's behalf
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Genuinely organised: you track commitments without being reminded and close loops before being asked
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Comfortable with ambiguity and shifting priorities in an early-stage environment
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Discreet, with experience handling confidential business information
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Fluent with Google Workspace, Slack, and Notion
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Based in New York City with availability to meet in person in Brooklyn or Manhattan
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Nice to have: exposure to fintech, financial services, or venture-backed startups
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Details
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Contract, initially 3 months with the option to extend
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Hybrid: mostly remote, with regular in-person time in Brooklyn
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Start date: as soon as possible