Executive Assistant to the Managing Director

Executive Assistant to the Managing Director

Summit Recruitment & Search Africa

Our client, one of Kenya’s leading fresh produce exporters is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive executive, administrative, travel, and personal support to the Managing Director.

The successful candidate will be responsible for managing the MD’s schedule, coordinating travel arrangements, supporting personal investment administration, and acting as a key liaison with internal and external stakeholders.

Key Responsibilities

• Manage the Managing Director’s calendar, meetings, appointments, daily priorities, and follow-ups, ensuring effective time management and coordination.

• Coordinate domestic and international travel, including flights, accommodation, transport, itineraries, visa applications, and other travel requirements.

• Provide high-level administrative and personal support to the Managing Director, including coordinating matters relating to personal investments and rental properties.

• Act as the primary liaison between the Managing Director and clients, suppliers, business partners, and other key stakeholders.

• Coordinate the company’s participation in major international trade exhibitions annually.

• Manage the end-to-end exhibition logistics, including exhibition space bookings, stand design and construction, exhibitor registration, visas, flights, accommodation, transport, travel itineraries, and coordination with freight forwarders.

• Support the Managing Director and company delegation during international exhibitions and coordinate with event organizers, contractors, hotels, airlines, and other service providers.

• Maintain strict confidentiality while managing sensitive business and personal information, proactively anticipating the MD’s needs, and ensuring timely follow-up on key matters.

• Key Qualifications

• Bachelor’s degree in Business Administration or a related field.

• 4+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executive.

• Proven experience managing domestic and international travel arrangements.

• Experience coordinating international conferences, exhibitions, trade shows, or corporate events is highly desirable.

• Exceptional attention to detail and ability to manage multiple priorities simultaneously.

• High level of discretion, confidentiality, professionalism, and integrity.