Executive Assistant to the General Secretary

Executive Assistant to the General Secretary

Summit Recruitment & Search Africa

Our client, a regional organization operating within a governance and executive environment, is seeking to recruit an Executive Assistant to the General Secretary (GS).

The GS serves as the Chief Executive Officer (CEO), and the role holder will provide executive, administrative, and coordination support across strategic and operational areas. The position requires a mature, discreet professional able to function in a fast-paced executive office with shifting priorities and multiple stakeholders.

Key Responsibilities

• Coordinate key priorities and track assigned initiatives to ensure completion within required timelines.

• Manage the GS’s calendar, diary, meetings, and internal and external engagements.

• Act as the main liaison between the GS, governance structures, partners, dignitaries, and stakeholders.

• Prepare and document meetings including Management, Executive Committee, and General Committee sessions.

• Draft, review, and finalize official communications such as reports, memos, letters, briefing notes, and communiqués.

• Coordinate domestic and international travel arrangements, including logistics, briefing materials, and related documentation.

• Handle confidential information and sensitive correspondence with discretion.

• Support membership processes including application handling, review coordination, and communication follow-ups.

• Process expense reports, travel claims, and support general executive office coordination as required.

• Key Qualifications

• Bachelor’s degree in Administration, Communication, Theology, or a related field.

• Experience supporting a senior executive or CEO office.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Strong written and verbal communication with demonstrated drafting ability.

• Proven ability to work with discretion and sound judgment in sensitive environments.

• Ability to work independently in a fast-paced setting with competing priorities.

• Christian faith is required.

• Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

• We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

• Summit Recruitment & Search Africa upholds a steadfast commitment to sustainability, inclusivity, and equality as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.

• Summit Recruitment & Search, as a policy, does not charge any fee as a pre-employment or post-employment requirement