Executive Assistant to the Executive Director

Executive Assistant to the Executive Director

CINQTEOS Group is a diversified firm operating across business consulting and financial market services. We deliver expert solutions in corporate strategy, restructuring, governance, risk, compliance, brokerage, investment advisory, and capital market development. We are committed to empowering businesses and investors across Africa through innovation in the execution of our services to offer our clients real and sustainable value.

To achieve our mission, we need people who are smart and self-driven with an execution-focused approach. We believe that work should be a truly fulfilling experience for the people who render services and the clients that benefit, so we strive to create a work environment that allows everyone to thrive personally and professionally while creating real value in the world.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Executive Director

Location: Ikoyi, Lagos

Employment Type: Full-time

Role Overview

• We are looking for a proactive and organized Executive Assistant to provide high-level administrative and operational support to the Executive Director of CINQTEOS Investments Limited.
• In this role, you will serve as the right hand to the Executive Director, ensuring smooth day-to-day operations, strategic alignment, and a seamless flow of communication.
• You will handle a wide range of executive tasks, from managing schedules to preparing key documents and facilitating internal and external communications.
• The ideal candidate will possess excellent communication skills, exceptional attention to detail, and the ability to maintain a high level of professionalism.

Key Responsibilities

Executive Support:

• Manage the Executive Director’s daily schedule, ensuring effective time management and prioritization of tasks.
• Act as a liaison between the Executive Director and internal/external stakeholders, maintaining effective communication channels.
• Coordinate and organize meetings, conferences, and events, preparing agendas, materials, and follow-up actions.
• Manage correspondence, including emails, phone calls, and letters, ensuring timely responses and proper documentation.
• Provide administrative support for Board meetings, including scheduling, preparing meeting materials, and documenting minutes.
• Conduct research and assist in the preparation and review of presentations, reports, and proposals for meetings and business discussions.

Project & Task Management:

• Track ongoing projects and ensure deadlines and milestones are met, facilitating communication and updates between teams.
• Support the development and execution of strategic initiatives and business operations.
• Maintain a system for tracking important deliverables and deadlines for the Executive Director and leadership team.
• Proactively identify and resolve operational bottlenecks, ensuring the Executive Director’s time is effectively managed.

Confidentiality & Communication:

• Handle confidential information with integrity and discretion, ensuring sensitive matters are managed appropriately.
• Draft internal and external communications on behalf of the Executive Director, maintaining a professional tone and strategic alignment with the organization’s goals.
• Foster positive relationships with clients, senior executives, and external partners while representing the Executive Director’s interests.

Administrative Duties:

• Manage office supplies, travel logistics, and event coordination for the Executive Director, ensuring all logistics run smoothly.

• Maintain accurate filing and record-keeping systems, both digitally and physically.

• Conduct research as needed to support decision-making and project development.

• Provide support for various administrative tasks across the leadership team and staff when needed.

• Qualifications & Skills

• Bachelor’s Degree in Business Administration, Management, or a related field (additional qualifications are a plus).

• 5 - 7 years of experience in a similar Executive Assistant role or senior administrative support position.

• Excellent verbal and written communication skills, with a professional tone and attention to detail.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Discretion and confidentiality when handling sensitive information.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook), as well as virtual communication tools (e.g., Zoom, Teams).

• Ability to work autonomously while maintaining flexibility and responsiveness.

• Strong interpersonal skills with an ability to interact effectively with various stakeholders.

• Proactive and results-oriented, with a problem-solving mindset.

• Experience in supporting senior executives and managing high-stakes projects is preferred.

What We Offer

• A collaborative and inclusive work environment where professional growth is valued.
• Opportunities to work closely with senior leadership and contribute to strategic decision-making.
• Flexible work arrangements, with a focus on work-life balance.
• Health insurance and other workplace benefits.
• The opportunity to make a meaningful impact within a fast-growing firm.

Application Closing Date

8th October, 2026.