Executive Assistant to CHRO

Executive Assistant to CHRO

Position Summary:

Objective: The HR Coordinator will provide a full range of administrative, and operations support to the Zoetis Chief Human Resources Officer (CHRO), including administrative support, budget management, reporting, project management and other duties, as assigned. The role requires a demonstration of expert collaboration and communication skills within a fast-paced team environment, promoting knowledge sharing, best-practices capture and dissemination, and workflow coordination. This role can be a potential steppingstone to other HR roles within the organization.

HR Coordinator, US Operations Role – Key Responsibilities:

• Support the CHRO in managing operational projects.
• Manage department budget
• Assist the HRLT in managing the operational aspects of HR processes, such as performance management, talent planning, employee relations etc.
• Initiates interdepartmental projects and provides project management assistance when necessary
• Proactively and independently, organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met
• Coordinate projects, presentations and reports for the CHRO as appropriate
• Manage HR team meetings including agenda development and management, meeting minute capture and dissemination, tracking and follow up of action items and off-line work and leading team building activities
• Provide the full range of administrative support including managing complex calendars, scheduling high-level, time-sensitive meetings and managing travel arrangements as required

Qualifications (Training, Education, & Prior Experience):

Education

• Bachelor’s degree preferred, interest and/or experience in Human Resources a plus

Experience

• 3+ years progressively responsible administrative experience with the demonstrated ability to carry out complex administrative functions proficiently and in a timely manner while supporting multiple colleagues

• Proven ability to work well in a team environment and be able to share and prioritize work appropriately

• Excellent oral and written communication skills, including poise and maturity with an ability to respond with diplomacy and professionalism across all levels of the organization

• Demonstrated excellent judgment as well as the ability to work with extremely confidential documents and information

• High-energy, self-starter who has the initiative to function autonomously, demonstrate resourcefulness, anticipate needs, prioritize responsibilities and take initiative

• Strong time management skills, the ability to function effectively in a fast-paced environment

• Models administrative professionalism and remains calm under pressure

• Excellent customer interaction/influence skills

Knowledge, Skills, Ability Requirements:

• Strong Project Management skills
• Ability to handle multiple tasks effectively without close supervision
• Analytical skills across business and personnel issues
• Ability to influence all levels of the organization and challenge the status quo
• Sharp attention to detail and confidence to produce flawless deliverables
• Proficiency in Microsoft Office Suite required. Must possess excellent PowerPoint, Excel and Word and Outlook skills.
• Workday experience a plus.

Travel Requirements:

• None

• The U.S. base salary range for this full-time position is $34.50 to $52.90. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the base pay target range for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

• In addition to compensation, Zoetis offers a comprehensive benefits package that supports the physical, emotional and financial wellbeing of our colleagues and their families including healthcare and insurance benefits beginning on day one, a 401K plan with a match and profit-sharing contribution from Zoetis, and 4 weeks of vacation.