Executive Assistant to Chief Operating Officer

Executive Assistant to Chief Operating Officer

The Dangote Group is one of the most diversified business conglomerates in Africa with a hard-earned reputation for excellent business practices and products' quality with its operational headquarters in the bustling metropolis of Lagos, Nigeria in West Africa. The Group's activities encompass:

Cement - Manufacturing / Importing Sugar - Manufacturing ...

Executive Assistant to Chief Operating Officer

• Job Type Full Time
• Qualification BA/BSc/HND , Professional Certificate
• Experience 5 years
• Location Lagos
• Job Field Administration / Facilities

Job Summary

• To provide high-level administrative, executive, and coordination support to the Chief Operating Officer, Pan-Africa, ensuring the effective management of the COO's office, schedule, correspondence, meetings, travel arrangements, and key administrative priorities.
• The role will serve as a key coordination point between the COO and country operations, functional teams, and other stakeholders, ensuring effective communication, adequate preparation for executive engagements, and timely follow-through on agreed actions.

Key Duties and Responsibilities

Executive & Administrative Support:

• Provide comprehensive administrative and executive support to the COO, Pan-Africa.
• Manage the COO's diary, appointments, meetings and daily schedule.
• Coordinate meeting requests and ensure effective prioritisation of the COO's engagements.
• Prepare and organise correspondence, reports, presentations, briefing materials and other executive documents.
• Maintain proper records and documentation for the COO's office.
• Handle confidential and sensitive information with a high level of discretion.

Meeting Coordination & Follow-Up:

• Coordinate meetings, conference calls, and management engagements involving the COO.
• Prepare meeting agendas, briefing packs, presentations, and supporting documentation.
• Take minutes and document key decisions and action points, as required.
• Maintain trackers for agreed actions and follow up with responsible stakeholders to ensure timely closure.
• Ensure the COO receives relevant information and documentation ahead of scheduled meetings.

Travel & Logistics Coordination:

• Coordinate domestic and international travel arrangements for the COO.
• Manage flight bookings, accommodation, ground transportation, and travel itineraries.
• Liaise with relevant departments on visas, travel documentation, and other logistical requirements.
• Maintain accurate records of travel schedules and related documentation.

Stakeholder Management & Coordination:

• Serve as an administrative liaison between the COO and Pan-African country operations, functional leaders, and other stakeholders.
• Coordinate requests for reports, information, and documentation required by the COO.
• Facilitate timely communication between the COO's office and relevant internal and external stakeholders.
• Track important requests and correspondence to ensure timely response and resolution.

Correspondence & Information Management:

• Manage incoming and outgoing correspondence for the COO's office.
• Draft and proofread emails, letters, memoranda, and other business communications.
• Organise reports and documents received from country operations and functions for the COO's attention.
• Maintain appropriate filing systems and ensure proper management of confidential information.

Office Administration:

• Support the efficient day-to-day running of the COO's office.
• Coordinate executive appointments, visitors, and official engagements.
• Maintain the COO's calendar and ensure appropriate reminders and preparations for upcoming activities.
• Coordinate administrative requirements with relevant internal functions.
• Perform other duties as may be assigned by the COO.

Education and Work Experience

• Bachelor's degree or equivalent qualification in Business Administration, Management, Secretarial Administration, Social Sciences or a related discipline.
• Relevant professional qualification/certification in Executive Assistance, Office Administration or Business Management would be an added advantage.
• Minimum of 5 years' relevant experience, with demonstrable experience supporting a senior executive.
• Experience working within a large, complex or multinational organisation would be an advantage.
• Experience coordinating senior-management meetings, international travel and multiple stakeholders across different locations is desirable.

Skills and Behaviours:

• Functional/Technical Skills: Executive diary and calendar management; meeting and travel coordination; excellent business writing and correspondence managemen