About this role

Executive Assistant to Chairperson

Summary

The Group is seeking an experienced, highly organised and discreet Executive Assistant to the Chairperson to provide executive, administrative and personal support to the Chairperson and family.

Job Responsibilities

Provide high-level executive and administrative support to the Chairperson.
Manage and coordinate household employees, ensuring effective performance, discipline and service delivery.
Coordinate concierge services for the Chairperson and family and ensure that all requests are handled promptly and professionally.
Plan and manage local and international family travel arrangements, itineraries, transportation and related logistics.
Manage appointments, schedules and important relationships with external vendors and service providers.
Coordinate the maintenance, care and availability of the Chairperson's assets, including vehicles and other personal/family assets.
Source, coordinate and negotiate with vendors and service providers as required.
Monitor household and related operational expenses, maintain accurate records and minimise wastage, unnecessary expenditure and financial leakages.
Prepare timely and accurate reports relating to office activities, asset management, expenses and other areas of responsibility.
Ensure the availability and proper maintenance of family vehicles and other required assets.
Provide prompt assistance with daily requests, including evenings, weekends and public holidays when required.
Provide strategic and operational support to the Chairperson and contribute to effective executive decision-making.
Identify and implement opportunities to improve service delivery, efficiency and overall management of the Chairperson's office and household operations.

Bachelor's Degree in Business Administration, Management, Social Sciences or a related discipline.
Professional certification in Business Administration, Management, Executive Assistance or a related field will be an advantage.
10 - 15 years of relevant professional experience, preferably in executive assistance, personal assistance, private office management, household/estate management, hospitality, concierge services or a related environment.
Proven experience managing staff, vendors, service providers and multiple concurrent responsibilities.
Strong experience in travel planning, itinerary management and logistics coordination.
Experience in budget/expense management and asset coordination.
Working knowledge of ERP systems.
Proficiency in AI applications and modern productivity tools.
Strong leadership and people-management skills.
Excellent negotiation, organisation, communication and stakeholder management skills.
Exceptional attention to detail, discretion and confidentiality.
Ability to work with a high degree of initiative, responsiveness and professionalism.
Willingness to provide support outside standard working hours when required.
Excellent written and spoken English.

Important:

This is a highly trusted position requiring discretion, confidentiality, exceptional organisational ability, responsiveness and professionalism.
Only candidates who meet the stated experience and competency requirements should apply.

Note: Only shortlisted candidates will be contacted.

Executive Assistant to Chairperson