About this role
Executive Assistant
Job Posting: Executive Assistant at Straight-Gate Publishers Limited
Location: Ibadan, Oyo Employment Type: Full-time
Job Summary
- We are seeking a highly organised, proactive, and trustworthy Executive Assistant to the Managing Director to provide high-level administrative, operational, and coordination support to the MD.
- The successful candidate will serve as a key support to the MD, helping to manage his schedule, follow up on assignments, coordinate information across departments, assist with procurement and business-related activities, and ensure that matters requiring the MD’s attention are properly tracked and followed through.
- The role requires excellent organisational skills, discretion, attention to detail, good numerical ability, and the ability to work independently in a fast-paced environment.
Key Responsibilities
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Manage the MD’s calendar, appointments, meetings, and schedules.
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Prepare meeting agendas, documents, reports, presentations, and other materials required by the MD.
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Take accurate minutes and track action points from meetings to ensure timely follow-up.
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Follow up with Managers and departmental heads on assignments and deliverables as directed by the MD.
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Provide the MD with updates on outstanding tasks, deadlines, and departmental matters.
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Assist with procurement activities, including sourcing suppliers, obtaining quotations, comparing prices, and following up on purchases.
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Support the MD with basic financial analysis, calculations, cost comparisons, and other numerical tasks.
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Conduct research and provide relevant information to support the MD’s decision-making.
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Coordinate communication between the MD and internal/external stakeholders.
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Assist in monitoring operational activities across the Company’s business units as directed.
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Maintain proper documentation and filing of confidential correspondence and business information.
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Accompany the MD on official trips and business engagements when required.
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Handle sensitive and confidential information with a high level of discretion.
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Perform other duties as may be assigned by the Managing Director.
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Key Performance Indicators (KPIs)
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Timely and accurate completion of assignments delegated by the MD.
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Effective management of the MD’s schedule and appointments.
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Timely follow-up and closure of assigned action points.
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Accuracy of reports, documents, calculations, and information provided.
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Effective coordination of procurement activities.
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Timely provision of requested information and research.
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Proper handling and confidentiality of sensitive information.
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Quality and timeliness of communication with internal and external stakeholders.
Requirements
- Bachelor’s Degree in Business Administration, Accounting, Economics, Management, or a related field.
- 2–3 years’ experience as an Executive Assistant, Personal Assistant, Administrative Officer, or in a similar role.
- Strong numerical and analytical skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office tools, particularly Word, Excel, and PowerPoint.
- Excellent organisational and time-management skills.
- Ability to manage multiple tasks and meet deadlines.
- Strong follow-up and coordination skills.
- High level of integrity, discretion, confidentiality, and professionalism.
- Ability to work independently and exercise sound judgement.
- Willingness to travel occasionally when required.
Salary
N120,000 - N150,000 / month.
Application Closing Date
31st October, 2026.