Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support for a busy leadership team. This long-term contract position is ideal for someone who excels at managing complex schedules, handling travel logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to coordinate meetings and communications in a fast-paced environment.

Responsibilities

• Oversee executive calendars, resolve scheduling conflicts, and ensure daily priorities are aligned with business needs.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation.
• Coordinate meeting logistics for leadership, including booking rooms, confirming attendees, and distributing relevant materials.
• Support executives with administrative tasks such as correspondence, document preparation, and follow-up on key action items.
• Maintain accurate schedules and travel details while adjusting plans quickly when priorities change.
• Serve as a reliable point of contact for internal and external stakeholders, ensuring clear and effective communication.

Requirements

• At least 3 years of experience providing executive or senior-level administrative support.
• Demonstrated ability to manage complex calendars and shifting priorities with minimal supervision.
• Experience booking and coordinating detailed travel arrangements for executives.
• Strong organizational skills with close attention to accuracy and deadlines.
• Ability to support executive meetings and manage related logistics efficiently.
• Excellent written and verbal communication skills in an office environment that values attention to detail.