About this role
Executive Assistant
We are looking for an Executive Assistant to support senior leadership within a fast-paced investment advisory environment in San Francisco, California. This Contract to permanent opportunity is ideal for someone who excels at keeping executives organized, anticipating needs, and ensuring daily operations run smoothly. The right candidate will bring strong judgment, excellent communication, and the ability to manage competing priorities with professionalism and discretion.
Responsibilities
- Oversee complex executive calendars, balancing shifting priorities and ensuring meetings are scheduled efficiently.
- Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
- Coordinate meeting schedules for leadership, confirming attendees, preparing agendas, and handling logistical details.
- Serve as a key point of support for executive day-to-day activities, helping maintain organization and timely follow-through on important matters.
- Manage travel changes and last-minute adjustments with a calm, solutions-focused approach.
- Prepare materials and coordinate details for executive meetings to help sessions run smoothly and productively.